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    Amie

    Juggling a calendar app, a to-do list, and a meeting recorder while managing donor calls, board meetings, and program coordination? Amie combines AI-powered calendar scheduling, task management, and bot-free meeting notes into one beautifully designed app—so your nonprofit team can stop context-switching and start focusing on mission-critical work.

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    What It Does (The Problem It Solves)

    Tired of switching between Google Calendar, Asana, and yet another meeting transcription app? For nonprofit leaders managing packed schedules of donor cultivation calls, board meetings, team standups, and stakeholder check-ins, tool sprawl isn't just annoying—it's costing you hours every week in lost productivity and context-switching.

    Amie solves this by unifying your calendar, tasks, and meeting notes in one elegant interface. Schedule meetings with AI assistance, manage your to-do list alongside your calendar, and automatically capture meeting summaries and action items—all without a creepy bot joining your calls. Unlike traditional meeting recorders, Amie listens through your computer's audio, so participants never see a third-party bot in sensitive conversations.

    For development directors tracking donor relationships, executive directors coordinating with board members, or program managers juggling multiple stakeholders, Amie turns meeting chaos into organized workflows. Meeting notes flow into action items, action items appear on your calendar, and follow-up emails practically write themselves.

    Best For

    Organization Size

    Small to mid-sized nonprofits with 1-25 staff members. Amie is particularly well-suited for individuals and small teams who want one tool instead of many. Larger organizations needing robust team-wide search and collaboration may prefer dedicated tools like Fathom or Otter.ai.

    Best Use Cases

    • Donor meetings requiring discretion (no visible bot in the call)
    • Board meetings where participants may be uncomfortable with recording bots
    • Individual productivity—combining calendar, tasks, and meeting notes
    • Leaders who want AI scheduling assistance to protect focus time
    • Client-facing meetings (therapy, legal, healthcare nonprofits) where privacy is paramount

    Ideal For

    Executive Directors managing packed schedules, Development Directors cultivating major donors, solo entrepreneurs, and nonprofit leaders who appreciate beautifully designed productivity tools and want to consolidate their tech stack.

    Key Features for Nonprofits

    Bot-Free Meeting Recording

    Unlike Fathom, Otter, or Fireflies, Amie doesn't join your calls as a visible bot. It records from your computer's audio and microphone—ideal for sensitive donor conversations, board discussions, or client meetings where a third-party bot would feel intrusive.

    AI Meeting Summaries & Action Items

    Get instant meeting summaries with automatically extracted action items and key decisions. Summaries can be exported as PDFs, shared via links, or used to generate follow-up emails—turning hour-long donor calls into actionable next steps in minutes.

    AI-Powered Calendar Scheduling

    Natural language event creation ("Coffee with Sarah next Tuesday at 10am") plus AI scheduling that finds optimal meeting times while protecting your focus blocks. Connects to unlimited Google and Apple calendars for complete visibility.

    Integrated Task Management

    To-dos live alongside your calendar, not in a separate app. Action items from meetings automatically become tasks. Schedule time blocks for deep work on important projects—seeing everything in one view prevents tasks from falling through the cracks.

    AI-Drafted Follow-Up Emails

    After meetings, Amie can draft follow-up emails based on the conversation, action items, and context. Review, edit, and send directly—saving development directors significant time on donor stewardship communications.

    Cross-Platform Recording

    Works with Zoom, Google Meet, Microsoft Teams, Slack Huddles, and any other platform that uses your computer audio. Unlike bot-based tools tied to specific platforms, Amie's local recording approach provides broader compatibility.

    How This Tool Uses AI

    What's Actually AI-Powered

    Meeting Transcription & Summarization

    • Type of AI:Speech-to-text transcription combined with large language model (LLM) summarization
    • What it does:Records meetings locally (no bot joining), transcribes the conversation, and generates summaries with key points, decisions, and action items
    • How it works:Audio is processed after the meeting ends; Amie's AI identifies speakers, extracts important content, and structures it into actionable summaries
    • Practical impact:A 60-minute donor meeting becomes a 2-paragraph summary with clear next steps—delivered within minutes of hanging up

    Natural Language Scheduling

    • Type of AI:Natural language processing (NLP) for understanding scheduling requests
    • What it does:Interprets plain English commands ("Schedule team standup every Monday at 9am") and creates properly formatted calendar events
    • How it works:AI parses your input to extract date, time, duration, participants, and recurrence patterns
    • Practical impact:Create events 3x faster than clicking through calendar interfaces; feels like talking to an assistant

    AI Chat Assistant

    • Type of AI:Context-aware chatbot integrated with calendar, tasks, and meeting notes
    • What it does:Answer questions about your schedule, draft emails, create tasks, and search across your meeting history using natural conversation
    • How it works:AI has access to your calendar, todo list, and meeting transcripts—giving context-aware responses rather than generic answers
    • Practical impact:Ask "What did we discuss about the gala budget?" and get relevant excerpts from past meetings without manual searching

    What's NOT AI (But Still Useful)

    • Calendar UI:Beautiful design and smooth interactions are hand-crafted UX, not AI-generated
    • Todo Lists:Standard task management with due dates, priorities, and integrations
    • Pomodoro Timer:Built-in focus timer for time-blocking—useful productivity feature, not AI
    • Calendar Sync:Standard API integrations with Google Calendar and Apple Calendar

    AI Transparency & Limitations

    Data Requirements

    • • Recording requires computer audio access—won't capture phone calls or meetings you join from other devices
    • • Summary quality depends on audio clarity; background noise or poor mic quality degrades results
    • • AI features work best with English; support for other languages may be limited

    Human Oversight Still Required

    • • Review AI summaries before sharing externally—especially for donor communications
    • • Action items are AI-extracted suggestions; verify accuracy before committing to follow-ups
    • • AI-drafted emails should be edited to match your voice and ensure accuracy

    Known Limitations

    • • No Android app (Mac, iOS, and web only as of 2025)
    • • Some users report occasional sync issues between devices
    • • Less robust team collaboration features compared to dedicated tools like Fathom or Otter
    • • Meeting note limits on Pro plan (15/month)—heavy meeting schedules may need Business tier

    Privacy Advantage

    • • No bot joining your meetings—participants don't see third-party software in the call
    • • Recording happens locally on your computer before being processed
    • • Ideal for healthcare, legal, or social service nonprofits where meeting recording bots could breach confidentiality expectations

    Bottom Line:

    Amie's AI is genuinely useful for meeting documentation and scheduling efficiency. The bot-free recording is its killer feature—solving a real pain point for nonprofits conducting sensitive conversations. The trade-off is fewer team collaboration features compared to dedicated meeting tools, making it better suited for individuals and small teams than large organizations.

    Real-World Nonprofit Use Case

    A community health nonprofit's Development Director was struggling with meeting management. She juggled Google Calendar for scheduling, Todoist for tasks, and tried multiple meeting recorders—but donors often expressed discomfort when "Otter.ai Bot" or "Fireflies Note Taker" joined their calls. Sensitive conversations about estate gifts and family foundations felt awkward with a visible third party present.

    After switching to Amie, she found the bot-free recording transformed donor meetings. Major gift prospects no longer asked "Who else is on this call?" when they saw the participant list. Meeting summaries arrived within minutes, complete with action items that automatically populated her task list. Follow-up emails drafted by AI saved 15-20 minutes per donor interaction.

    The impact? She increased donor meetings by 30% (less prep and follow-up time per meeting) while maintaining detailed records of every conversation. The unified calendar/task view meant nothing fell through the cracks between meetings, and she could search past conversations to recall specific donor preferences or giving history discussed months earlier.

    Pricing

    Personal

    $6/month (annual) or $10/month

    • Unlimited Google & Apple calendars
    • Unlimited todo lists & integrations
    • Calendar in menu bar
    • Pomodoro timer
    • No AI meeting notes

    ProMost Popular

    $15/month (annual) or $20/month

    • All Personal features
    • 15 AI meeting notes/month
    • Bot-free recordings
    • Chat with notes
    • AI scheduling
    • Custom templates

    Business

    $21/month (annual) or $30/month

    • All Pro features
    • Unlimited AI meeting notes
    • Upload audio files as AI Notes
    • Custom branding on shared notes
    • Priority support

    Free Trial: 7 days to test all features before committing.

    Annual Billing: Save 20% by paying yearly instead of monthly.

    Note: Pricing information is subject to change. Please verify current pricing directly with Amie.

    Nonprofit Discount

    No Public Nonprofit Program

    Amie doesn't currently advertise a formal nonprofit discount program. However, many SaaS companies offer unlisted discounts when asked directly.

    How to Request a Discount:

    1. Email Amie support at [email protected]
    2. Explain your nonprofit's mission and 501(c)(3) status
    3. Ask if they offer discounts for nonprofit organizations
    4. Be prepared to provide verification documentation if requested

    Tip: If Amie doesn't offer nonprofit pricing, consider whether the Fathom free plan (unlimited transcription, 10 free nonprofit seats) might better fit your budget—though you'll lose the bot-free recording advantage.

    Learning Curve

    Beginner (Minimal Learning Required)

    Amie is designed with simplicity in mind. If you can use Google Calendar, you can use Amie. The beautiful interface makes features discoverable, and meeting recording is nearly automatic once configured.

    Time to First Value

    • Initial setup:10-15 minutes (sign up, connect calendars, configure audio permissions)
    • First recording:Automatic—enable recording before your next meeting
    • First summary:Delivered within minutes of meeting end
    • Proficiency:1-2 days of regular use to discover all features; AI chat and scheduling take practice

    Technical Requirements

    • Mac desktop app or web browser (no Windows app currently)
    • iOS app available for iPhone/iPad
    • Google or Apple calendar account for sync
    • No Android app available

    Support Available

    • Help center with guides and FAQs
    • Email support ([email protected])
    • Changelog with feature updates
    • Product Hunt community for tips

    Integration & Compatibility

    Connects With

    Calendar Platforms:

    • • Google Calendar (unlimited)
    • • Apple Calendar (unlimited)

    Meeting Platforms (Recording):

    • • Zoom
    • • Google Meet
    • • Microsoft Teams
    • • Slack Huddles
    • • Any app using computer audio

    Task Integrations:

    • • Linear
    • • Todoist
    • • Notion (via export)

    Other:

    • • HubSpot (meeting sync)
    • • Pipedrive (meeting sync)

    Platform Availability

    • Mac: Native desktop app with menu bar integration
    • iOS: iPhone and iPad apps available
    • Web: Browser-based access
    • Android: Not available
    • Windows: Web access only; no native app

    Data Portability

    • Meeting summaries: Export as PDF
    • Transcripts: Copy or share via link
    • Audio recordings: Playback with floating controls

    Pros & Cons

    Pros

    • Bot-free meeting recording

      No awkward "Amie Bot has joined" messages—ideal for sensitive donor and client conversations

    • All-in-one productivity

      Calendar, tasks, and meeting notes in one beautiful app—reduces tool sprawl and context-switching

    • Beautiful design

      One of the most visually appealing productivity apps available—makes daily use enjoyable

    • Cross-platform recording

      Works with any meeting platform (Zoom, Meet, Teams, Slack) because it records locally

    • AI follow-up email drafting

      Automatically drafts post-meeting emails based on notes and action items

    Cons

    • No Android support

      Android users are left out—significant limitation for diverse nonprofit teams

    • Limited team collaboration

      Less robust team features compared to Fathom or Otter—better for individuals than large teams

    • Meeting note limits on Pro

      15 AI notes per month may not suffice for heavy meeting schedules—Business tier required

    • Sync issues reported

      Some users report occasional sync problems between devices and task disappearance

    • No public nonprofit discount

      Unlike Fathom's 10 free seats, Amie doesn't advertise nonprofit pricing

    Honest Assessment:

    Amie is excellent for individual nonprofit leaders and small teams who want a beautiful, unified productivity tool with discreet meeting recording. The bot-free approach is a genuine differentiator. However, larger teams needing robust collaboration, Android users, or budget-conscious organizations may find Fathom's free plan more practical despite the visible bot trade-off.

    Alternatives to Consider

    If Amie doesn't feel like the right fit, consider these alternatives:

    Fathom

    Free AI meeting assistant with 10 free nonprofit seats

    Best if: You prioritize cost (unlimited free transcription) and team collaboration features over bot-free recording. Fathom's free plan is genuinely unlimited, and nonprofits get 10 free Team/Business seats.

    Pricing: Free unlimited plan; Premium $20/month; 10 free seats for nonprofits

    Trade-offs: Visible bot joins meetings (may make donors/clients uncomfortable); no integrated calendar/task management—just meeting notes.

    Read Fathom Guide

    Otter.ai

    Mobile-first meeting transcription with live captions

    Best if: You need real-time live transcription during meetings, mobile apps (iOS and Android), and strong collaboration features for distributed teams.

    Pricing: Free (600 min/month), Pro $16.99/month, Business $30/user/month

    Trade-offs: Monthly minute limits on free plan; visible bot joins meetings; no integrated calendar or task management.

    Read Otter.ai Guide

    Reclaim.ai

    Smart calendar assistant for protecting focus time

    Best if: AI calendar scheduling is your primary need and you don't need meeting transcription. Reclaim excels at defending focus time and optimizing meeting schedules.

    Pricing: Free tier available; paid plans from $8/month

    Trade-offs: No meeting recording or transcription—purely calendar-focused. Pair with a separate meeting tool if you need notes.

    Read Reclaim.ai Guide

    Why Choose Amie Instead:

    Choose Amie if bot-free meeting recording is critical (sensitive donor/client conversations), you want calendar, tasks, and notes unified in one beautiful app, and you're primarily a Mac/iOS user. The premium design and all-in-one approach reduce tool fatigue for busy nonprofit leaders.

    Getting Started

    Your first 30 minutes with Amie—from signup to your first AI meeting summary:

    1

    Sign Up and Connect Calendars (10 minutes)

    Visit amie.so and create an account. Connect your Google Calendar and/or Apple Calendar to see all your events in Amie's beautiful interface.

    Pro Tip:

    Start with the 7-day free trial to test all features, including AI meeting notes, before committing to a plan.

    2

    Configure Audio Permissions (5 minutes)

    For meeting recording to work, grant Amie access to your computer's microphone and audio output. This allows bot-free recording that captures both your voice and meeting audio.

    Pro Tip:

    Test recording in a short call before an important meeting to ensure audio quality is good. Use headphones or a dedicated microphone for best results.

    3

    Record Your First Meeting (During your next call)

    Before your next meeting, enable recording in Amie. The app records locally through your computer—no bot will appear in the meeting participant list. Participants should still be informed you're recording for transparency.

    Pro Tip:

    Even though there's no visible bot, always inform meeting participants that you're recording. A simple "I'm taking notes with AI assistance" maintains trust and meets legal requirements in many jurisdictions.

    4

    Review Summary and Create Follow-Ups (5 minutes post-meeting)

    After your meeting ends, Amie processes the audio and generates a summary with action items. Review the summary, add action items to your todo list, and optionally have AI draft a follow-up email.

    Pro Tip:

    Use the AI chat to ask questions about the meeting: "What did we agree on regarding the budget?" This helps when writing follow-ups or preparing for subsequent conversations.

    ⚡ Quick Win:

    After your first recorded meeting, use Amie's AI to draft a follow-up email. Compare the time it takes (typically 2-3 minutes of editing) versus writing from scratch (10-15 minutes). Most users find this single feature saves 30+ minutes per week on donor and stakeholder communications.

    Expected outcome: You'll appreciate having calendar, tasks, and meeting notes in one place—and the bot-free recording will make sensitive conversations feel more natural.

    Need Help with Implementation?

    Amie is straightforward to set up, but integrating it into your nonprofit's workflow—especially transitioning from existing tools—can benefit from expert guidance. If you'd like help with:

    • Migrating from existing calendar and task management tools
    • Setting up optimal workflows for donor relationship management
    • Training your team on AI meeting notes best practices
    • Evaluating whether Amie or alternatives best fit your needs

    One Hundred Nights offers implementation support to help nonprofits get the most value from their productivity tools.

    Contact Us for Implementation Help

    Frequently Asked Questions

    Does Amie join meetings as a bot like other AI note-takers?

    No! This is Amie's biggest differentiator. Unlike Fathom, Otter.ai, or Fireflies, Amie doesn't add a bot participant to your meetings. It records locally from your computer's audio and microphone, making it far less intrusive—ideal for sensitive nonprofit conversations with donors, board members, or clients.

    What's the difference between Amie and Fathom or Otter.ai?

    Amie combines calendar, tasks, and meeting notes in one app with bot-free recording. Fathom and Otter.ai are standalone meeting transcription tools that join calls as visible bots. Choose Amie if you want an all-in-one productivity app with meeting notes; choose Fathom/Otter if you want more robust collaboration features and team-wide search.

    What meeting platforms does Amie work with?

    Amie records meetings across all major platforms: Zoom, Google Meet, Microsoft Teams, Slack Huddles, and any other app that uses your computer audio. Because it records locally rather than joining as a bot, platform compatibility is broader than traditional meeting assistants.

    Is there a free version of Amie?

    Amie offers a 7-day free trial and a Personal plan at $6/month (annual) that includes calendar and todo features. AI meeting notes require the Pro plan ($15/month annual) which includes 15 AI notes per month, or Business ($21/month annual) for unlimited AI notes.

    Does Amie offer nonprofit discounts?

    Amie doesn't publicly advertise nonprofit discounts. However, we recommend contacting their support team ([email protected]) to inquire about potential discounts for verified 501(c)(3) organizations. Many SaaS companies offer unlisted nonprofit pricing when asked directly.

    Can Amie help with follow-up emails after meetings?

    Yes. Amie's AI can draft follow-up emails based on meeting notes and action items. You review and send them directly from the app, saving significant time on post-meeting communication—especially valuable for development directors managing donor relationships.

    Ready to Unify Your Calendar, Tasks, and Meeting Notes?

    Try Amie's bot-free meeting recording and beautiful all-in-one productivity experience. Your donors will never see a third-party bot again.

    Start Free Trial with AmieGet Implementation Help