Administrative & Operations

InEvent for Nonprofits: AI Event Management Platform

Transform how you run professional events with AI-powered facial recognition check-in, automated website creation, and seamless management for virtual, hybrid, and in-person gatherings.

Visit InEvent Get Implementation Help

What It Does

Spending days building event websites from scratch, manually checking in attendees with spreadsheets, and juggling separate tools for registration, marketing, and analytics? InEvent consolidates your entire event workflow into one AI-powered platform.

The platform uses artificial intelligence to automate time-consuming event tasks: generate professional event websites through conversational commands, enable touchless facial recognition check-in that eliminates lines, and create smart registration forms that adapt based on attendee responses. Whether you're running a virtual conference, hybrid fundraising gala, or in-person trade show, InEvent manages the full event lifecycle from registration to post-event analytics.

Instead of coordinating between five different tools and spending weeks on setup, your team can launch a professional branded event experience in hours, check in hundreds of attendees in minutes, and access real-time analytics to understand what's working while the event is still happening.

Best For

Organization Size

Mid-sized to large nonprofits with 25+ staff or those running professional events with 100+ attendees

Best Use Cases

Annual conferences or summits
Fundraising galas and donor events
Hybrid virtual/in-person gatherings
Organizations hosting multiple events annually

Ideal For

Event managers, development directors, conference organizers, and marketing teams seeking a comprehensive, security-focused event platform

Key Features for Nonprofits

AI-Powered Facial Recognition Check-In

Touchless, secure event entry that eliminates check-in lines

Attendees upload photos during registration, and AI cameras instantly match faces at event entry, providing automatic check-in without phones, tickets, or manual verification. Perfect for health-conscious organizations prioritizing contactless experiences and professional events requiring high security.

AI Website Builder

Generate professional event websites through conversational commands

Describe your event in plain language, and the AI creates a fully branded website complete with registration forms, schedules, speaker bios, and customized branding. No web development skills required, reducing launch time from weeks to hours.

Customizable Virtual Lobbies

Branded virtual event spaces for online and hybrid gatherings

Create immersive virtual environments that reflect your nonprofit's brand identity. Attendees navigate custom lobbies, join sessions, network with others, and access exhibitor booths, all within a cohesive branded experience that works for fully virtual or hybrid events.

Integrated Registration & Payments

Complete ticketing and payment processing in one platform

Manage event registration, ticket sales, and payment processing without third-party tools. Create tiered pricing, early-bird discounts, and group rates while tracking revenue in real-time. Smart registration forms adapt questions based on previous answers, reducing friction and increasing completion rates.

Real-Time Event Analytics

Comprehensive analytics from registration through post-event follow-up

Track registration trends, attendance rates, session popularity, and attendee engagement as events unfold. Export data to identify top prospects, understand donor interests, and prove ROI to board members and sponsors. Analytics integrate with your CRM for seamless donor tracking.

Marketing Automation

Email campaigns, landing pages, and social media integration

Launch email marketing campaigns directly from the platform, create custom landing pages for event promotion, and sync with social media registrations. Automated reminders, confirmations, and follow-up sequences save hours of manual communication work.

How This Tool Uses AI

What's Actually AI-Powered

Facial Recognition Check-In

Type of AI: Computer vision and biometric authentication using deep learning neural networks

What it does: Scans attendees' faces upon arrival and matches them against registration photos stored in a secure database. The system identifies facial landmarks, accounts for variations in lighting and angles, and authenticates identity in under a second.

How it learns: Pre-trained facial recognition models fine-tuned on diverse datasets. Does not use your event data to train models for other organizations. Improves matching accuracy through calibration at each venue.

Practical impact: Eliminates check-in lines, reduces staffing needs at entry points, provides contactless health-conscious experience, and prevents credential fraud through biometric verification. Organizations report 70-90% faster check-in compared to manual methods.

AI Website Builder

Type of AI: Natural language processing and generative AI for web design

What it does: Interprets conversational descriptions of event needs ("I need a conference website with speaker bios, schedule, and sponsor logos") and automatically generates a professional, branded event site. Suggests layouts, color schemes, and content structure based on event type and nonprofit sector.

How it learns: Trained on thousands of successful event websites across industries. Uses pattern recognition to recommend proven designs for specific event formats (gala, conference, webinar, trade show).

Practical impact: Reduces website creation time from 2-3 weeks to 1-2 hours. Non-technical staff can build professional sites without hiring developers or designers. Ensures mobile responsiveness and accessibility compliance automatically.

Smart Registration Forms

Type of AI: Conditional logic optimization and conversion rate modeling

What it does: Creates adaptive registration forms where questions appear based on previous answers. AI suggests which fields to include, optimal question order, and phrasing likely to maximize completion rates. Forms adjust in real-time to reduce friction and abandonment.

How it learns: Analyzes registration drop-off patterns across InEvent's network (anonymized data) to identify where attendees abandon forms. Recommends simplifications and reordering based on successful patterns.

Practical impact: Increases registration completion rates by reducing form fatigue. Captures relevant information without overwhelming attendees with unnecessary questions. Dynamically adjusts for different ticket types (donor, sponsor, general attendee).

What's NOT AI (But Still Useful)

Email Marketing Templates: Pre-designed by human designers, not AI-generated
Ticketing & Payment Processing: Standard e-commerce functionality, not AI-driven
Basic Analytics: Registration counts, attendance rates, and standard metrics are traditional analytics
Email Automation: Rule-based triggers ("send reminder 3 days before event") are standard automation, not AI
Virtual Event Spaces: Customizable lobbies are human-designed templates, not AI-generated environments

AI Transparency & Limitations

Data Requirements

Facial recognition requires high-quality registration photos (front-facing, well-lit, unobstructed). Poor photo quality reduces matching accuracy.
AI website builder generates better results after you provide event details, branding assets (logo, colors), and content outlines. Vague inputs produce generic outputs.
Smart registration form optimization works best after analyzing 50+ completed registrations. First-time events default to industry benchmarks (less personalized).

Human Oversight Still Required

AI-generated websites should be reviewed for accuracy, brand alignment, and accessibility compliance before going live.
Facial recognition systems may require manual fallback for edge cases (major appearance changes, photo quality issues, technical glitches).
Registration form recommendations should be tested with real users. AI suggests optimizations, but human judgment determines final question selection.

Known Limitations

Facial recognition accuracy decreases in poor lighting conditions or with low-quality cameras. Venue infrastructure matters.
AI website builder is trained primarily on corporate event patterns. Highly creative or unconventional designs may require manual customization.
Facial recognition raises privacy concerns for some attendees. You must obtain consent and offer manual check-in alternatives.

Data Privacy & Security

Facial recognition data is encrypted and stored securely. Biometric data is NOT shared with other organizations or used to train models for third parties.
Attendees can request deletion of facial recognition data post-event. You control data retention policies.
All event data (registrations, payments, analytics) can be exported. Full data portability ensures you're never locked in.
Complies with GDPR, CCPA, and other privacy regulations. Strong security focus ideal for nonprofit events handling donor information.

When AI Adds Real Value vs. When It's Just Marketing

✅ Genuinely Useful AI:

Facial recognition check-in at events with 200+ attendees (saves 1-2 hours of manual check-in time and reduces staffing needs)
AI website builder for nonprofits without web developers (reduces launch time from weeks to hours)
Smart registration form optimization for recurring events (increases completion rates by 15-25%)

⚠️ AI That's Nice but Not Essential:

Form optimization for small events (under 50 attendees, where manual form design works fine)
AI website builder if you already have strong web design resources in-house

❌ AI You Don't Need:

Facial recognition for small events (under 50 attendees, where manual check-in is faster and simpler)
AI website builder if you're running simple webinars (overkill for single-session virtual events)

Bottom Line: InEvent uses AI where it genuinely transforms event operations, facial recognition check-in eliminates bottlenecks, automated website creation saves weeks of work, and smart forms reduce registration abandonment. The platform isn't using AI for every feature, which is a good sign, they're focused on AI applications that solve real nonprofit event challenges, not just AI for marketing purposes.

Real-World Nonprofit Use Case

A mid-sized environmental nonprofit hosts an annual conference with 400 attendees, including donors, volunteers, sponsors, and partner organizations. In previous years, the event team spent 3 weeks building a custom website, hired temporary staff to manage manual check-in (which still created 20-minute entry lines), and used separate tools for registration, email marketing, and analytics, leading to data sync issues and hours of reconciliation work.

After implementing InEvent, the team used the AI website builder to generate a professional branded conference site in 2 hours, including registration forms, speaker bios, schedule, and sponsor pages. They implemented facial recognition check-in, with attendees uploading photos during online registration. On event day, all 400 attendees passed through entry in under 45 minutes with zero manual verification, the AI cameras matched faces instantly and printed badges automatically.

The integrated platform eliminated data silos, registration, email campaigns, and analytics all synced in real-time with their Salesforce donor database. The marketing manager sent automated reminder emails, tracked who registered but hadn't paid, and monitored real-time attendance by session to identify program interests.

Post-event, the development team used attendance data to identify major donors who attended multiple sessions, showing deep engagement. They segmented follow-up communications based on session attendance, sending personalized impact stories aligned with demonstrated interests. The organization saved an estimated 80 hours of event management time, reduced check-in staffing costs by $1,500, and reported 35% higher post-event donor retention compared to the previous year.

Pricing

Standard Pricing

Single Event

Per-event pricing for one-time conferences or galas

$6,000

Per event (pricing based on registrations)

Full event management platform
AI website builder and facial recognition
Registration, ticketing, and payments
Marketing tools and analytics

Annual Subscription

Best for organizations hosting multiple events annually

$9,000

Per year (pricing based on registrations)

All single event features
Host multiple events throughout the year
Better value for recurring event programs
Priority support

Enterprise Plans

Custom pricing available for large conferences, associations, or organizations with complex requirements. Enterprise plans include dedicated account management, advanced customization, white-label options, and priority support.

Contact InEvent sales for custom quote based on your specific needs.

Note: Pricing is based on the number of registrations and event scope. Final costs may vary depending on specific features, attendee count, and customization requirements. Contact InEvent directly for accurate quotes.

💰 Nonprofit Discount: See section below for details on accessing 10% discount.

*Note: Pricing information is subject to change. Please verify current pricing directly with the vendor.*

💰 Nonprofit Pricing

Discount Details

10% discount on top of standard discounts available for qualifying nonprofit organizations.

Eligibility Requirements

Must be a US-based 501(c)(3) nonprofit organization
International organizations must have equivalent nonprofit classification in their country

How to Access

Contact InEvent sales team directly through their website
Mention your nonprofit status and request the 10% nonprofit discount
Provide 501(c)(3) determination letter or equivalent nonprofit documentation
Discount will be applied to your custom quote

Estimated Savings

$600+ per event or $900+ annually depending on event size and package. Larger conferences with higher registration counts may see savings of $1,500-3,000+ per year.

Contact InEvent for Nonprofit Pricing

Learning Curve

Learning Curve: Intermediate

InEvent has a moderate learning curve. The AI-powered features (website builder, smart registration forms) simplify initial setup compared to building from scratch, but mastering the full platform's capabilities requires dedicated time and exploration.

Time to First Value

Initial Setup: 2-4 hours (account creation, branding, AI website generation)
First Event Launch: 4-8 hours (website customization, registration forms, marketing setup)
Proficiency: 1-2 weeks of regular use for basic features
Advanced Mastery: 1-2 months for complex workflows, virtual lobbies, and integrations

Technical Requirements

Basic understanding of event logistics and registration processes
Comfort with web-based tools and content management
No coding required for standard features
Technical support helpful for facial recognition setup and integrations

Support Available

Knowledge Base: Comprehensive help documentation and FAQs
Video Tutorials: Step-by-step guides for common tasks
Customer Support: Email and chat support during business hours
Onboarding Assistance: Dedicated support for initial setup and first event launch

Integration & Compatibility

Connects With

CRM & Donor Management

• Salesforce
• HubSpot

Marketing & Communication

• Mailchimp
• Slack

Video & Conferencing

• Zoom
• YouTube (streaming)

Marketing Automation

• Marketo

Platform Availability

Web-based: Access through any modern browser (Chrome, Firefox, Safari, Edge)
Mobile Apps: iOS and Android apps for attendee and organizer access
Desktop: No desktop app required, web-based platform

Data Portability

Full registration export: CSV export of all attendee data, registration details, and contact information
Analytics reports: Export event analytics, attendance metrics, and engagement data (PDF, Excel)
API access: Available for custom integrations and data synchronization
Website templates: Event websites created with AI builder may not be fully exportable (potential vendor lock-in consideration)

Pros & Cons

Pros

Eliminates check-in bottlenecks: Facial recognition reduces entry time from 20+ minutes to under 45 minutes for 400+ attendees
AI website builder saves weeks: Generate professional event sites in hours instead of weeks, no developer required
Comprehensive platform: Manages entire event lifecycle (registration, marketing, check-in, analytics) in one tool
Flexible event formats: Supports virtual, hybrid, and in-person events with customizable virtual lobbies
Strong security focus: Biometric authentication prevents credential fraud, ideal for professional nonprofit events
10% nonprofit discount: Reduces costs by $600-900+ annually for qualified organizations

Cons

Significant upfront cost: Starting at $6,000 per event makes it prohibitive for small nonprofits with limited budgets
Facial recognition setup complexity: Requires venue infrastructure (cameras, lighting), technical setup, and attendee consent management
Privacy concerns: Some attendees may resist facial recognition, requiring manual check-in alternatives
Learning curve for advanced features: Customizing virtual lobbies and complex registration workflows requires 1-2 weeks of mastery
Overkill for small events: Under 50 attendees or simple webinars don't justify the platform's cost and complexity
Website customization limits: AI-generated sites may require manual tweaks for highly creative or unconventional designs

Alternatives to Consider

If InEvent doesn't feel like the right fit, consider these alternatives:

Bizzabo

Event Experience OS with AI-powered attendee networking

Similar enterprise-level pricing starting around $15,000/year. Focuses on AI-powered networking and matchmaking rather than facial recognition check-in. Better for conferences prioritizing attendee connections, while InEvent excels at operational efficiency (check-in, website creation).

Best if: Your primary goal is facilitating attendee networking and engagement rather than streamlining logistics.

Hopin

Comprehensive hybrid event platform

Designed specifically for hybrid events with strong virtual attendee experience. More affordable than InEvent for smaller events. Lacks facial recognition and AI website builder, but offers solid video streaming and interactive features for online audiences.

Best if: You're primarily running virtual or hybrid events with smaller budgets (under $5,000 per event).

Eventbrite

Accessible event discovery and management platform

Much more affordable (free for free events, low fees for paid tickets). Excellent for event discovery through Eventbrite marketplace. Lacks AI features, facial recognition, and advanced customization, but perfect for smaller nonprofits with limited budgets.

Best if: You're a small nonprofit (under 100 attendees) prioritizing affordability and event discoverability over advanced AI features.

Why You Might Choose InEvent Instead

InEvent's combination of AI-powered facial recognition, automated website builder, and comprehensive event management justifies the higher price for mid-sized to large nonprofits running professional events with 100+ attendees. The platform saves significant staff time through automation, eliminates check-in bottlenecks, and consolidates multiple tools into one integrated system. If your events are revenue-generating (galas, conferences with sponsors), the efficiency gains and professional experience can deliver ROI that cheaper alternatives cannot match.

Getting Started

1Contact InEvent for Nonprofit Quote

15-30 minutes

Visit the InEvent pricing page and contact their sales team. Mention your nonprofit status to access the 10% discount. Provide details about your event (date, expected attendance, format) to receive a custom quote.

Pro tip: Prepare your 501(c)(3) determination letter in advance to expedite the discount verification process.

2Set Up Account and Use AI Website Builder

2-4 hours

After signing up, use the AI website builder to generate your event site. Describe your event in conversational language ("I need a website for our annual fundraising gala with registration, sponsor logos, and auction details"). The AI will create a branded site you can customize with your logo, colors, and content.

Pro tip: Have your event details, branding assets (logo, colors, fonts), and key content (agenda, speaker bios, sponsor info) ready before starting. This helps the AI generate a more accurate first draft.

3Configure Registration and Facial Recognition

2-3 hours

Set up registration forms with tiered ticketing, early-bird pricing, and payment processing. Enable facial recognition by instructing attendees to upload clear, front-facing photos during registration. Test the upload process to ensure photo quality requirements are clear.

Pro tip: Create a sample registration flow and test it yourself to identify confusing steps before opening registration to attendees. Provide clear photo guidelines ("well-lit, front-facing, no sunglasses or hats").

4Launch Marketing and Monitor Analytics

1-2 hours setup, ongoing monitoring

Send automated email campaigns to promote registration, create custom landing pages, and sync with social media. Monitor real-time analytics to track registration trends, identify drop-off points in the registration process, and adjust messaging as needed.

Pro tip: Set up automated reminder emails (1 week before, 1 day before, day-of) to reduce no-shows. Use analytics to identify which marketing channels drive the most registrations and double down on what's working.

🤝 Need Implementation Support?

Setting up a comprehensive event management platform like InEvent can feel overwhelming, especially when you're managing multiple priorities. If you'd like expert guidance with initial setup, facial recognition configuration, integration with your CRM, or training your team, we're here to help.

One Hundred Nights offers implementation support for AI tools, from quick setup assistance to full-service onboarding, training, and ongoing optimization.

Frequently Asked Questions

How much does InEvent cost for nonprofits?

InEvent offers event platform packages starting at $6,000 for a single event and $9,000 for an annual subscription. Pricing is based on the number of registrations. Qualified 501(c)(3) nonprofits receive a 10% discount on top of standard discounts. Organizations must be US-based 501(c)(3) or have equivalent classification in their country to qualify.

How does InEvent's facial recognition check-in work?

InEvent's AI-powered facial recognition system provides touchless, secure check-in at in-person events. Attendees upload photos during registration to create a secure facial recognition database. At the event, AI cameras scan and match attendees' faces with their registration photos instantly upon arrival, checking them in automatically without requiring phones, tickets, or manual verification. The system provides uncompromising security through AI-powered authentication while accelerating event entry from first arrival to final session.

What is InEvent's AI website builder?

InEvent's AI website builder generates professional event websites using conversational commands. Event organizers can describe what they want in plain language, and the AI creates customized event sites complete with registration forms, schedules, speaker bios, and branding. This significantly reduces the time and technical expertise needed to launch professional event websites, allowing nonprofits to focus on event content rather than web development.

Does InEvent support virtual and hybrid events?

Yes. InEvent is designed for virtual, hybrid, and in-person events. The platform offers customizable virtual lobbies that can be branded to match your event theme, video streaming capabilities, interactive features for online attendees, and unified analytics across all event formats. You can manage webinars, conferences, trade shows, galas, and hybrid gatherings all within the same platform.

What integrations does InEvent support?

InEvent connects with major nonprofit platforms including Salesforce for CRM, HubSpot for marketing automation, Mailchimp for email campaigns, Slack for team communication, and Zoom for video conferencing. These integrations allow event data to sync with your existing systems, automating workflows and reducing manual data entry.

What is the learning curve for InEvent?

InEvent has a moderate learning curve. The AI website builder and smart registration forms simplify initial setup, reducing the technical barrier to entry. However, mastering advanced features like customizable virtual lobbies, complex registration workflows, and integrated marketing campaigns requires 1-2 weeks of exploration. InEvent provides documentation, video tutorials, and customer support to help organizations get up to speed.

Is InEvent suitable for small nonprofit events?

InEvent is best suited for mid-sized to large nonprofits running professional events with significant attendance (typically 100+ attendees). The pricing starting at $6,000 per event makes it most appropriate for annual conferences, major galas, fundraising events, or organizations hosting multiple events throughout the year. Smaller nonprofits with limited event budgets may find more affordable alternatives like Eventbrite or free tools more appropriate, while those seeking enterprise-level features and security may find InEvent's pricing competitive.

Note: Prices may be outdated or inaccurate.