Amie vs Motion for Nonprofits
Amie offers the most beautiful calendar app on the market with ambient meeting recording that never sends a bot into your calls. Motion offers an AI scheduling engine that actively manages your entire workload and rebuilds your schedule whenever priorities shift. Both serve nonprofits, but from opposite philosophies: Amie optimizes for joy and simplicity, Motion optimizes for maximum productivity with a significant financial advantage through its 50% nonprofit discount.
Quick Verdict
Choose based on your nonprofit's priorities:
Choose Amie if:
- •Beautiful design and immediate ease of use are non-negotiable for staff adoption
- •Sensitive donor or client meetings need recording without a visible bot joining the call
- •You're a solo executive director or very small team primarily needing personal calendar and meeting notes
- •Your team uses Mac and iPhone with Google Calendar or Apple Calendar
- •You need native HubSpot or Pipedrive sync for meeting notes and donor follow-up
Choose Motion if:
- •Deadlines are consistently missed and you need AI to automatically manage task scheduling across your team
- •You qualify for the 50% nonprofit discount, making Motion cheaper than Amie despite the higher list price
- •Your team needs project management with Kanban boards, task dependencies, and team workload visibility
- •Staff use Android phones, since Amie has no Android app
- •Security compliance matters and you need SOC 2 Type II certification and documented data handling policies
At-a-Glance Comparison
| Feature | Amie | Motion | Winner / Notes |
|---|---|---|---|
| Starting Price (Annual) | $15/user/month (Pro) | $19/user/month (Pro AI) | 💰 Amie at list price |
| Nonprofit Discount | None documented | 50% off all plans | 🏆 Motion (major advantage) |
| Price After Nonprofit Discount | $15/user/month | ~$9.50/user/month | 🏆 Motion wins |
| Free Tier | 7-day free trial | 7-day free trial | 🤝 Tie |
| AI Scheduling Engine | Basic (task placement) | Advanced (dynamic rebuild) | 🏆 Motion |
| Meeting Recording | Ambient (no bot) | Bot-based recorder | 🏆 Amie (privacy) |
| Project Management | None | Kanban, Gantt, dependencies | 🏆 Motion |
| Team Workload Balancing | No | Yes (Business AI plan) | 🏆 Motion |
| Design / Ease of Use | 5/5 (beautiful, intuitive) | 3/5 (2-4 week curve) | 🏆 Amie |
| Android App | No | Yes | 🏆 Motion |
| Outlook / Microsoft 365 | Uncertain (verify first) | Fully supported | 🏆 Motion |
| SOC 2 Type II Certified | Not documented | Yes | 🏆 Motion |
| Zapier Integration | No | Yes (7,000+ apps) | 🏆 Motion |
| Native CRM Sync | HubSpot, Pipedrive | Via Zapier | 🏆 Amie (native) |
| Best For | Individuals, beauty-focused teams, meeting-heavy roles | Teams with complex workloads, deadline pressure, project coordination | Context-dependent |
Last updated: February 19, 2026. Pricing and features subject to change; verify with vendors before purchasing.
Two Different Philosophies for Nonprofit Productivity
Nonprofit staff are stretched thin. The average program manager juggles donor relationships, grant deadlines, volunteer coordination, board reporting, and daily operations, all while being under-resourced compared to corporate counterparts. Calendar and task management tools promise to help, but most were built for a different kind of worker. Amie and Motion represent two thoughtful, AI-forward answers to this challenge, each built on a distinct philosophy about what nonprofit teams actually need.
Amie was built around the conviction that software should be joyful. Its founders believed that productivity tools had become ugly and anxiety-inducing, and that a beautiful, minimalist design would reduce friction and increase actual usage. Over time, Amie pivoted to center its AI capabilities around meeting intelligence, specifically the ability to record and transcribe meetings without sending a bot into the call, which is a genuine differentiator for organizations where client privacy or donor relationships make a bot presence awkward.
Motion was built around a different conviction: that humans are poor at scheduling their own work, and that AI could do it better. Its core insight was that most productivity systems still require people to decide when to do each task, which is cognitively expensive and prone to optimistic planning bias. Motion removes that decision entirely. You enter what needs to be done, when it's due, and how long it takes, and Motion's AI builds your entire daily schedule, then continuously rebuilds it as conditions change. For nonprofits managing complex program delivery timelines and grant reporting deadlines, this is a fundamentally different kind of help.
Both tools have genuine strengths for nonprofit teams. This comparison examines each in depth so you can make a confident, informed choice for your organization.
What Is Amie?
Amie is an AI-powered productivity app that combines calendar, tasks, and email in one beautifully designed interface. Originally built as an elegant personal calendar, Amie has evolved to center its AI capabilities around meeting intelligence. Its signature feature is ambient meeting recording: rather than joining your calls as a visible bot, Amie listens directly through your computer's audio hardware. No notification appears in Zoom or Google Meet that recording has started. The conversation feels normal, and Amie generates summaries, action items, and follow-up email drafts afterward.
For nonprofits, this matters more than it might for a sales team. Executive directors conducting confidential donor conversations, case managers on sensitive client calls, and board secretaries during board meetings have all expressed discomfort with visible meeting bots. Amie's ambient approach resolves this concern while still delivering the productivity benefits of automatic transcription and action item capture.
Beyond meeting notes, Amie provides a personal task list that integrates with the calendar view, natural language event creation, and a unified inbox that handles email alongside calendar events. It connects natively with HubSpot and Pipedrive for CRM sync, meaning donor call summaries and action items can flow directly into your contact records without manual entry.
Amie Strengths
- Universally praised design, lowest learning curve in category
- Bot-free ambient meeting recording, respects participant privacy
- Native HubSpot and Pipedrive CRM integration for donor follow-up
- Email, calendar, and tasks in one clean interface
- Works with all video platforms (Zoom, Meet, Teams, Webex, Slack Huddles)
Amie Limitations
- No Android app, no Windows desktop app
- No nonprofit discount, no documented pricing program
- No project management (no Kanban, Gantt, or task dependencies)
- No team workload balancing or collaborative task management
- Outlook / Microsoft 365 support is uncertain, verify before adopting
What Is Motion?
Motion is an AI-powered work management platform that combines calendar scheduling, task management, and project management under a single AI scheduling engine. Where most tools require you to decide when to work on each task, Motion takes that decision away from you. You tell Motion what needs to be done, when it is due, and how long it should take. Motion then builds your complete daily schedule automatically, filling in every available time block with the right task in the right priority order, and continuously rebuilds that schedule as conditions change throughout the day.
For nonprofits managing multiple programs, grant deadlines, donor cycles, and event coordination simultaneously, this kind of intelligent scheduling can be transformative. Staff who previously missed deadlines because they underestimated competing priorities find that Motion surfaces at-risk tasks before they become emergencies, not after. Teams that coordinate work across multiple people find that task assignment in Motion triggers automatic schedule adjustments for everyone involved, not just the assignee.
Motion also offers meeting recording, AI Docs for shared documentation, and meeting scheduling pages that protect focus time. For nonprofits who can qualify for the 50% nonprofit discount, Motion becomes one of the most financially accessible AI productivity tools in this category while offering capabilities well beyond any personal calendar app.
Motion Strengths
- AI scheduling engine actively manages and rebuilds schedules automatically
- 50% nonprofit discount makes it cheaper than Amie for qualifying organizations
- Full project management including Kanban, Gantt, and task dependencies
- Available on Android and iOS, fully supports Outlook and Microsoft 365
- SOC 2 Type II certified, never trains AI on customer data
Motion Limitations
- 2 to 4 week learning curve before productivity gains are realized
- Mobile app is significantly weaker than desktop, rated 2.7/5
- Higher list price than Amie before applying nonprofit discount
- Bot-based meeting recorder may feel intrusive in sensitive conversations
- No native HubSpot or Pipedrive CRM integration (requires Zapier)
Head-to-Head Feature Breakdown
AI Scheduling Intelligence
How each tool uses AI to manage your time
Amie
Amie's AI can place tasks on your calendar based on available time slots and priority. Natural language input ("Meet Rachel Friday 3 PM") creates events instantly. The AI chat interface can suggest when to tackle specific work items. However, Amie's scheduling is reactive: it places tasks when you ask it to but does not autonomously rebuild your schedule when conditions change.
Motion
Motion's scheduling engine is active and continuous. It analyzes deadlines, priorities, task durations, buffer time, focus time needs, and calendar commitments, then builds your full daily plan automatically. When a meeting is added at 2 PM, Motion instantly reschedules everything that was planned for that slot. When a task takes longer than expected, Motion flags at-risk deadlines and reshuffles the rest of the day.
Team Collaboration
Supporting distributed and hybrid nonprofit teams
Amie
Amie's team features are limited to visibility: you can see co-workers' availability, share meeting summaries to Slack or Notion, and view one another's profile cards. There is no collaborative task assignment, no shared project management, and no team-level scheduling. Each person uses Amie primarily as an individual tool. Meeting notes can be forwarded to team members, but the coordination stops there.
Motion
Motion's Business AI plan includes team schedule views, shared projects with task assignment, workload balancing across staff, and AI-managed rescheduling when tasks change hands. When a program manager assigns a grant-writing task to a development associate, Motion automatically adjusts both people's schedules. Team meeting scheduling pages show collective availability and protect everyone's focus blocks.
Meeting Intelligence
Recording, transcription, and follow-up automation
Amie
Amie's ambient recording is its clearest differentiator. By listening through the computer's microphone and audio rather than joining as a bot, Amie generates transcripts and summaries without any visible indicator to other participants that recording is happening. Action items surface in the task list automatically. Meeting summaries can be pushed directly to HubSpot or Pipedrive contact records, making it particularly powerful for donor relationship management.
Motion
Motion's meeting recorder joins as a bot, which is the standard approach used by Otter.ai, Fireflies, and most other meeting tools. It records, transcribes, and extracts action items that feed directly into Motion's task system. This integration is particularly useful because meeting action items become scheduled tasks automatically, not just a separate notes document. However, the bot presence can feel intrusive in sensitive conversations.
Project and Task Management
Handling multi-step work, programs, and deadlines
Amie
Amie's task management is personal and lightweight. You can create to-do items, assign them colors and categories, and have them placed on your calendar by the AI. Tasks integrate with Todoist and Things 3 via import. There are no projects, no task dependencies, no Gantt charts, and no milestone tracking. For a solo executive director tracking personal commitments, this is sufficient. For a team managing a multi-month program with interdependent deliverables, it falls short.
Motion
Motion includes robust project management features: Kanban boards, list views, Gantt charts (Timeline view on Business AI), task dependencies that enforce sequencing, project stages with milestones, and time tracking. For nonprofits managing annual events, grant cycles, or multi-phase programs, Motion can handle the project structure while also scheduling individual tasks into team members' calendars automatically. This eliminates the need for a separate project management tool in many cases.
Pricing Breakdown and Total Cost of Ownership
Amie Pricing
Calendar, tasks, email, AI meeting recording (15 sessions/month), AI scheduling, HubSpot/Pipedrive sync
Unlimited AI meeting recording sessions, team workspaces, priority support
Same as annual Pro but billed monthly
No nonprofit discount: No documented program. Contact [email protected] directly to inquire. No guarantee of approval.
Motion Pricing
AI scheduling engine, calendar, unlimited tasks, projects, Kanban boards, meeting recorder, 7,500 AI credits/month
Team workload view, advanced reporting, Gantt/Timeline view, time tracking, 15,000 AI credits/month, priority support
50% nonprofit discount: Email [email protected] after creating an account. Pro AI drops to approximately $9.50/user/month; Business AI to approximately $14.50/user/month.
Total Cost of Ownership: Three Nonprofit Scenarios
Scenario 1: Solo Executive Director (1 user, 1 year)
Amie Pro (Annual)
$180/year
No nonprofit discount available. Covers full calendar, task, and meeting recording capabilities for one person.
Motion Pro AI (Annual, 50% discount)
$114/year
$9.50/month after nonprofit discount. Adds full project management and AI scheduling engine at lower total cost.
Scenario 2: Small Team (5 users, 1 year)
Amie Pro (Annual)
$900/year
$15/user/month x 5 users x 12 months. No team project management features included.
Motion Business AI (Annual, 50% discount)
$870/year
$14.50/user/month x 5 users x 12 months. Includes team workload management, Gantt charts, and full project features.
Scenario 3: Mid-Size Organization (15 users, 1 year)
Amie Business (Annual)
$3,780/year
$21/user/month x 15 users x 12 months. Unlimited meeting recording per user.
Motion Business AI (Annual, 50% discount)
$2,610/year
$14.50/user/month x 15 users x 12 months. Saves $1,170/year vs Amie Business while adding project management.
Nonprofit Discounts and Special Pricing
Amie Nonprofit Pricing
No documented nonprofit program
Amie does not publicly list a nonprofit discount, application process, or eligibility criteria as of February 2026.
If you believe your organization might qualify for a courtesy discount, you can contact Amie directly at [email protected]. Frame your request around your mission and staff size. However, there is no published program, and approval is not guaranteed.
For budget-conscious nonprofits, the absence of a discount program is a meaningful limitation compared to Motion's verified 50% program.
Motion Nonprofit Pricing
50% discount on all plans
Pro AI from $9.50/user/month, Business AI from $14.50/user/month (annual billing).
How to apply:
- 1.Create a Motion account and start your subscription or free trial
- 2.Email [email protected] with your nonprofit's name and 501(c)(3) status
- 3.Motion's team verifies status and applies the 50% discount within a few business days
- 4.Any pre-paid amount is refunded proportionally
Motion's nonprofit discount program represents one of the most generous in the AI productivity category. At 50% off, Motion becomes financially accessible for organizations of all sizes. Compare this to tools like Amie, where no structured program exists, and the financial case for Motion among qualifying nonprofits is significant. If your organization is considering either tool and you have verified 501(c)(3) status, applying for the Motion discount should be one of the first steps in your evaluation process.
Ease of Use and Learning Curve
Amie: Immediate Accessibility
Amie is consistently described as the most beautiful and intuitive productivity app in this category. Reviewers across platforms use words like "joyful," "delightful," and "feels like a treat" to describe the experience. Staff who find Notion, Asana, or Motion overwhelming are typically comfortable with Amie within the first hour of use.
The interface hides complexity rather than exposing it. Creating an event, adding a task, or starting a meeting recording all feel natural and immediate. There is no onboarding checklist to complete, no scheduling rules to configure, and no AI parameters to calibrate before the tool becomes useful.
For nonprofits with high staff turnover or limited time for tool training, Amie's immediate accessibility is a genuine operational advantage.
Motion: Investment Required
Motion's learning curve is one of its most discussed characteristics. Most reviewers report a 2 to 4 week adjustment period before they feel comfortable with the tool and begin experiencing its advertised time savings. This is not because Motion is poorly designed; it is because the AI scheduling paradigm requires a genuine shift in how users think about their work.
Users must learn to input tasks with meaningful duration estimates and realistic deadlines. They must resist the urge to manually override the AI schedule and instead trust that the system will appropriately prioritize their work. During the first week, many users report feeling like they have less control than before, which is disorienting before the benefits become clear.
Users who complete the adjustment period consistently report saving 3 to 5 hours per week. For a team of five, that is 15 to 25 hours of recovered capacity per week, which represents significant mission leverage for a small organization.
Integration and Compatibility
| Integration | Amie | Motion |
|---|---|---|
| Google Calendar | Full two-way sync | Full two-way sync |
| Microsoft Outlook / 365 | Uncertain, verify before adopting | Fully supported |
| Apple Calendar / iCloud | Supported | Supported |
| Gmail | Native email integration | Email-to-task forwarding |
| Slack | Meeting notes push to channels | Task creation from messages, notifications |
| Zoom | Supported (ambient recording) | Supported (bot recording) |
| Microsoft Teams | Supported (ambient recording) | Supported (bot recording) |
| HubSpot CRM | Native (meeting notes sync) | Via Zapier only |
| Pipedrive CRM | Native (meeting notes sync) | Via Zapier only |
| Notion | Task sync, note export | Via Zapier |
| Todoist | Task import | Via Zapier |
| Asana / Monday / ClickUp | No integration | Via Zapier |
| Zapier | No | Yes (7,000+ apps) |
| Siri (iOS) | No | Yes |
Motion's Zapier integration is the key ecosystem advantage. While Amie has strong native CRM integrations for meeting notes, Motion can connect to virtually any tool your nonprofit uses through Zapier, including donor management systems, volunteer platforms, and grant management tools. For organizations already using Zapier, adding Motion workflows requires no additional learning. For those not using Zapier, it represents an additional $19 to $69/month depending on usage volume, which should be factored into TCO calculations.
Which Tool Should Your Nonprofit Choose?
Both Amie and Motion are thoughtfully built tools. The right choice depends on your organization's primary challenges, team structure, and the nature of your work. Use this decision framework to guide your evaluation.
Choose Amie if your primary challenge is meeting management and design adoption
If your biggest productivity pain point is what happens after meetings, specifically getting action items captured, distributed, and followed up on, Amie solves this problem elegantly without requiring any change in meeting behavior. If your team has resisted other productivity tools because they feel ugly or complicated, Amie's design may be the unlock. For solo executive directors, development officers managing donor relationships through HubSpot, or board secretaries needing private meeting capture, Amie is purpose-built.
Choose Motion if your primary challenge is deadline management and team coordination
If your team consistently struggles to hit grant deadlines, coordinate program deliverables across staff, or protect time for deep work amid constant meetings and interruptions, Motion addresses these structural problems directly. The AI scheduling engine does not just suggest; it actively manages your workload. Combined with the 50% nonprofit discount that often makes Motion cheaper than Amie despite its higher list price, Motion is the stronger organizational investment for most nonprofits with more than five staff.
Five Questions to Guide Your Decision
1. Do any staff use Android phones?
If yes, Amie is not an option. Motion supports both iOS and Android.
2. Do you use Microsoft 365 and Outlook?
If yes, Motion has confirmed full support. Amie's Outlook integration is uncertain and should be verified directly with Amie before committing.
3. Do you conduct sensitive meetings where a bot would be inappropriate?
If yes, Amie's ambient recording is a unique feature that Motion cannot match. For donor calls, client sessions, or therapy-adjacent work, this matters significantly.
4. Are you willing to invest 2 to 4 weeks in tool adoption training?
If yes, Motion's learning curve leads to documented 3 to 5 hours per week in recovered time. If no, Amie is productive from day one.
5. Does your team manage projects with interdependent tasks and deadlines?
If yes, only Motion provides the project management infrastructure (Kanban, Gantt, task dependencies) to handle this at a scheduling level. Amie's task management is personal and lightweight.
Security, Privacy, and Compliance
Amie Security
Amie states GDPR and CCPA compliance and uses end-to-end encryption. However, as of early 2026, Amie has no publicly documented SOC 2 Type II certification, no published trust portal or security documentation page, and no formal penetration testing program mentioned publicly. For nonprofits in compliance-sensitive environments, such as organizations handling health information, government-funded programs, or client data subject to state regulations, Amie's absence of formal certifications is a meaningful gap.
Ambient meeting recording deserves specific consideration: Amie processes audio locally before sending to the cloud, which is a privacy advantage over bot-based recorders. However, the specific data handling, storage location, and subprocessor arrangements should be requested directly from Amie before adoption by organizations with compliance obligations.
Motion Security
Motion holds SOC 2 Type II certification audited by Prescient Assurance, conducts annual third-party penetration testing, and explicitly prohibits the use of customer data for AI model training by Motion or its LLM providers (OpenAI, Anthropic, Google). Data is encrypted at rest and in transit, and hosted on Google Cloud Platform's Central-1 region in Iowa, USA.
Motion's security posture is substantially stronger and better documented than Amie's. For nonprofits with board-level IT governance requirements, government grants requiring data security documentation, or organizational policies requiring SOC 2 vendor certification, Motion is the compliant choice. EU data residency is not currently available, which may matter for nonprofits with European operations.
Getting Started with Your Choice
Getting Started with Amie
Typical onboarding timeline for a small nonprofit team
Day 1: Sign up and connect calendars
Connect Google Calendar, link email account, install Mac or iOS app
Day 1-2: Explore core features
Create events via natural language, add tasks, try the email integration
Week 1: Enable meeting recording
Configure ambient recording permissions, test with an internal meeting, review the generated summary
Week 2: Connect CRM (if applicable)
Link HubSpot or Pipedrive, verify that donor call summaries sync correctly
Week 3-4: Full adoption
Team is fully using Amie for all calendar, meeting, and task management needs
Getting Started with Motion
Typical onboarding timeline including the learning curve
Day 1: Sign up and connect calendars
Connect Google or Outlook calendar, email nonprofit discount application to [email protected]
Week 1: Configure scheduling preferences
Set work hours, focus time blocks, buffer rules, and input your first batch of tasks with realistic durations and deadlines
Week 2: Adjust and trust the AI
Resist overriding the schedule manually. Observe how Motion handles conflicts and reschedules. Refine task durations based on actual completion times.
Week 3: Build first shared project
Create a collaborative project (grant deliverables, event plan, or program timeline), assign tasks to team members, verify schedule integration
Week 4+: Full adoption and refinement
Team begins experiencing time savings. Connect Zapier for ecosystem integration. Review saved hours and adjust rules for better outcomes.
Frequently Asked Questions
Which is better for nonprofits: Amie or Motion?
It depends on your primary needs. Motion is generally the stronger organizational investment for most nonprofits because of its 50% nonprofit discount, AI scheduling engine that actively manages team workloads, and full project management features. Amie is a stronger fit for individuals or very small teams who prioritize beautiful design, ambient meeting recording without a visible bot, and immediate ease of use without a steep learning curve.
Does Motion offer a nonprofit discount?
Yes, Motion offers a 50% nonprofit discount on all plans. To apply, create a Motion account, then email [email protected] identifying your organization as a nonprofit. Motion's team verifies your status and applies the discount within a few days. At the discounted rate, the Pro AI plan costs approximately $9.50/user/month on annual billing.
Does Amie work on Android phones?
No. As of early 2026, Amie does not have an Android app. It is available on Mac and iPhone (iOS) only. For nonprofits where staff use Android devices, which is common in budget-conscious organizations, this is a significant limitation. Motion, by contrast, is available on both iOS and Android.
How long does it take to get productive with Motion?
Most users report a 2 to 4 week adjustment period before they feel comfortable with Motion and begin experiencing its productivity benefits. During this time, users must learn to input tasks correctly with durations, priorities, and deadlines, and adjust to trusting the AI to manage their schedule. Users who invest in this setup typically report saving 3 to 5 hours per week once proficient. Amie, by contrast, has a very low learning curve and most users are productive within hours.
What makes Amie's meeting recording different?
Amie records meetings by listening through your computer's microphone and audio rather than sending a bot into the call. This means no bot appears in the participant list on Zoom, Google Meet, Slack Huddles, or Microsoft Teams. For sensitive nonprofit conversations such as donor calls, client sessions, or board meetings, this ambient approach is significantly less intrusive and can feel more appropriate for the relationship.
Can Motion replace Asana or Monday.com for nonprofits?
Motion can replace lighter project management tools for teams primarily needing task assignment, deadline tracking, and calendar integration. It includes Kanban boards, project stages, task dependencies, and team workload visibility on the Business AI plan. However, Motion lacks the advanced reporting, custom fields, and nonprofit-specific templates that dedicated platforms offer. For complex multi-program nonprofits, Motion works best alongside, rather than as a complete replacement for, dedicated project management software.
Is Motion or Amie more secure for sensitive nonprofit data?
Motion has a stronger documented security posture. It holds SOC 2 Type II certification, conducts annual third-party penetration testing, and explicitly states it never trains AI models on customer data. Amie does not have publicly documented SOC 2 certification as of early 2026. For nonprofits handling health information, government data, or other sensitive records, Motion's formal security certifications provide greater assurance.
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Still Deciding Between Amie and Motion?
Every nonprofit team has a different workflow. Book a free consultation and we'll help you evaluate which tool fits your organization's priorities, staff capacity, and budget, including walking through the Motion nonprofit discount application process.