Clockwise vs Reclaim.ai for Nonprofits
Both tools fight the same battle: reclaiming your calendar from an endless parade of meetings and fragmented attention. But they fight it very differently. Clockwise optimizes your entire team's schedule together, moving flexible meetings to create synchronized focus time across your organization. Reclaim.ai defends your individual time and connects your task lists directly to your calendar, so everything that needs to get done actually gets scheduled. Your choice depends on whether your biggest problem is team coordination or personal productivity.
Quick Verdict
Choose based on your nonprofit's primary challenge:
Choose Clockwise if:
- •Team meeting conflicts are your biggest scheduling headache
- •Managers need visibility into team focus time and meeting load
- •You want 50% nonprofit discount to minimize cost
- •Simple onboarding with minimal configuration required
- •Advanced scheduling links for booking donor or volunteer appointments
Choose Reclaim.ai if:
- •You use Asana, ClickUp, Jira, or Todoist for project management
- •Staff need to protect recurring routines with flexible habit scheduling
- •Individual productivity and focus time defense is the priority
- •You want a more generous free tier before committing to paid
- •Your team uses Outlook natively (not through a browser extension)
At-a-Glance Comparison
| Feature | Clockwise | Reclaim.ai | Winner / Notes |
|---|---|---|---|
| Starting Price | Free; Teams $6.75/user/month | Free Lite; Starter $8/user/month | Tie (both have free tiers) |
| Nonprofit Discount | 50% off annual plans | 20% off paid plans | Clockwise (much more generous) |
| Nonprofit Paid Price | ~$3.38/user/month (Teams) | ~$6.40/user/month (Starter) | Clockwise (47% cheaper) |
| Free Tier | Focus Time, basic scheduling | 2 calendars, 3 habits, 3 task integrations | Reclaim (more feature-rich free tier) |
| Calendar Support | Google Calendar; Outlook (Chrome extension) | Google Calendar; Outlook (native) | Reclaim (native Outlook support) |
| Task Management Integration | Asana only | Asana, ClickUp, Jira, Linear, Todoist, Google Tasks | Reclaim (6x more integrations) |
| Team Optimization | Full team-wide calendar optimization | Individual-focused with team features | Clockwise (purpose-built for teams) |
| Habits Feature | Not available | Yes, intelligent habit scheduling | Reclaim (unique differentiator) |
| AI Assistant | Prism AI (natural language scheduling) | AI time blocking and task scheduling | Tie (different strengths) |
| Team Analytics | Yes, meeting load and focus time dashboards | Individual analytics; team reporting on Business | Clockwise (stronger team visibility) |
| Learning Curve | Low, quick setup | Moderate, more configuration needed | Clockwise (easier onboarding) |
| Mobile App | No native app (web-based) | No native app (web-based) | Tie (neither has native mobile) |
Last updated: February 18, 2026. Pricing and features subject to change; verify with vendors before purchasing.
The Calendar Challenge for Nonprofits
Nonprofit staff wear many hats. A program director might spend mornings writing grant narratives, afternoons running volunteer orientations, and evenings preparing board reports, all while fielding donor calls and responding to partner organizations. When every role requires deep concentration alongside constant availability, the calendar becomes a battlefield. Meetings bleed into focus time, urgent requests displace planned work, and the tasks most critical to your mission keep getting pushed to "next week."
AI calendar optimization tools like Clockwise and Reclaim.ai exist to solve this problem, but they approach it from fundamentally different angles. Clockwise is a team-first tool that analyzes everyone's calendars and moves flexible meetings to create synchronized blocks of focus time. If your team has six people who all need two hours of uninterrupted work each day, Clockwise finds the arrangement that makes that possible without requiring anyone to manually negotiate their schedule.
Reclaim.ai, by contrast, starts with the individual. It connects your project management tools, your habits, and your calendar into a single intelligent system. When you add a task to Asana or ClickUp, Reclaim automatically finds time on your calendar to complete it. When you set a habit for daily grant writing, Reclaim defends that time and reschedules it if a meeting intrudes. The result is a calendar that reflects not just what others need from you, but what you need to accomplish.
For nonprofits weighing these tools, the relevant comparison isn't just features and pricing. It's about organizational culture, workflow structure, and where the time management pain actually lives. This guide breaks down both tools in depth so you can make a confident decision based on your specific situation.
What Is Clockwise?
Clockwise is an AI calendar optimizer built primarily for teams. Founded in 2016 and now used by companies including Instacart, Atlassian, and Amplitude, Clockwise connects to your team's calendars and uses an AI scheduling engine to continuously optimize meeting placement. The goal is to maximize contiguous blocks of focus time, those precious stretches where you can do deep, uninterrupted work rather than recovering from meeting to meeting.
The core insight behind Clockwise is that most calendar conflicts are unnecessary. Many meetings have flexible timing: the 1:1 that happens every Wednesday at 2pm could just as easily happen at 3pm if it meant someone got two uninterrupted hours to finish their grant report. Clockwise identifies which meetings are "flexible" and moves them intelligently to create maximum focus time across your team. In 2024, Clockwise added Prism, an AI assistant that accepts natural language requests like "clear my Thursday afternoon" or "reschedule all my 1:1s to late in the week," making complex calendar adjustments as simple as sending a chat message.
Team Optimization
Clockwise analyzes everyone's calendar simultaneously, moving flexible meetings to maximize collective focus time. Managers can see team-wide analytics showing meeting load, focus time, and fragmented time for each staff member.
- Team analytics dashboard with focus time visibility
- Coordinated schedule optimization across your whole team
- Meeting load reporting to identify who is over-scheduled
Prism AI Assistant
Prism translates natural language requests into intelligent calendar actions. Rather than dragging events around manually, you describe what you want and the AI figures out the best way to make it happen without breaking your team's priorities.
- Natural language scheduling: "Move my 1:1s to late afternoon"
- Batch operations: clear days, reschedule multiple events at once
- Context-aware: understands your preferences and priorities
Focus Time Protection
Clockwise automatically creates and defends Focus Time blocks on your calendar. These blocks show as busy to others, sync with Slack status, and expand or contract as meetings are added or removed from your day.
- Automatic focus time holds that adjust with your schedule
- Slack status syncs to show "In focus time" automatically
- Priority-based: some focus blocks can be overridden, others protected
Scheduling Links
Clockwise includes sophisticated scheduling links that respect your entire team's availability, not just your own. Business plan includes round-robin scheduling for distributing meetings across team members, useful for donor intake or volunteer orientation bookings.
- Customizable booking pages with duration and buffer options
- Round-robin scheduling across team members (Business plan)
- Respects team focus time when suggesting available slots
What Is Reclaim.ai?
Reclaim.ai is an AI-powered calendar assistant that bridges the gap between your task management tools and your calendar. Rather than treating your calendar as a passive record of meetings, Reclaim treats it as a dynamic scheduling system that should actively protect time for everything that matters: tasks from your project management tools, recurring habits like team syncs or personal routines, focus time for deep work, and smart meeting scheduling that respects everyone's priorities.
What makes Reclaim distinctive is its breadth of integration. Where Clockwise connects primarily to your calendar and Slack, Reclaim connects to Asana, ClickUp, Jira, Linear, Todoist, Google Tasks, and more. When you mark a task as high priority in Asana with a Friday deadline, Reclaim automatically finds and books time this week to work on it. If a meeting gets scheduled over that time, Reclaim finds a new slot. According to Reclaim's own data, users report an average of 7.6 additional productive hours per week and 60% less context switching.
Task Integration
Reclaim connects to six major task management platforms and automatically schedules tasks on your calendar based on priority and deadlines. This is Reclaim's most powerful differentiator for nonprofits using project management tools.
- Asana, ClickUp, Jira, Linear, Todoist, Google Tasks
- Auto-schedules tasks by priority (P1-P4) and deadline
- Reschedules task blocks when meetings conflict
Habits Scheduling
Reclaim Habits are smart recurring events that automatically find the best time in your calendar for routines you want to protect. Unlike fixed recurring meetings, Habits flex and reschedule when your day gets busy.
- Protects grant writing time, donor calls, email triage sessions
- Min/max duration flexibility: 30-60 min lunch that adjusts to your day
- Auto-reschedules when meetings conflict with habit blocks
Smart Meetings
Reclaim's Smart Meetings feature automatically schedules recurring 1:1s and team meetings at optimal times, adjusting as participants' schedules change without requiring anyone to send "does Tuesday at 2pm work?" emails.
- AI finds and books mutually available meeting times
- Timezone-aware scheduling for distributed teams
- Automatically reschedules when participants have conflicts
Focus Time and Analytics
Reclaim automatically schedules and defends Focus Time blocks based on your weekly goals. Analytics show how your time was actually spent across focus work, meetings, habits, tasks, and free time.
- Set weekly focus hours goal; AI defends that time
- Weekly productivity reports and time breakdown analytics
- Option to auto-decline meetings during protected focus blocks
Head-to-Head Feature Comparison
Team Coordination
How each tool handles multi-person scheduling challenges
Clockwise
Clockwise is purpose-built for team coordination. It analyzes every connected calendar simultaneously and moves flexible meetings to create aligned focus blocks. When your executive director, program manager, and development director all need uninterrupted time to complete their week's priorities, Clockwise figures out the meeting arrangement that makes that possible for everyone. Team analytics let managers see at a glance who is over-scheduled, who has insufficient focus time, and where to make adjustments.
Verdict: Clockwise wins for team-wide coordination
Reclaim.ai
Reclaim focuses primarily on individual scheduling, though it does offer Smart Meetings that coordinate recurring 1:1s and team syncs across participants. The Business plan adds team analytics and reporting, but Reclaim lacks Clockwise's ability to optimize the entire team's calendar simultaneously. Where Reclaim shines in team contexts is ensuring each individual's task work and habits are protected, so everyone shows up to team meetings having completed their individual priorities rather than scrambling.
Good for: Smart meeting coordination; individual productivity
Project Management Integration
Connecting your task lists and project tools to your calendar
Clockwise
Clockwise integrates with Asana, allowing you to convert Asana tasks into calendar holds. This is useful but limited in scope. Nonprofits using ClickUp for volunteer coordination, Jira for IT projects, or Todoist for personal task management will find Clockwise cannot connect to those tools. The integration ecosystem is narrower by design, as Clockwise prioritizes meeting optimization over task scheduling.
Limitation: Only Asana supported among task tools
Reclaim.ai
This is Reclaim's strongest differentiator. It connects to Asana, ClickUp, Jira, Linear, Todoist, and Google Tasks, automatically scheduling tasks on your calendar based on priority and deadline. For a nonprofit program manager with tasks spread across Asana (programs), ClickUp (operations), and Google Tasks (personal), Reclaim creates a unified view of everything that needs to get done and proactively schedules time for it. HubSpot integration is listed as "coming soon."
Verdict: Reclaim wins for task integration breadth
Focus Time and Routine Protection
Defending deep work time and recurring routines
Clockwise
Clockwise creates and maintains Focus Time holds that adapt as your calendar changes. These are automatic: you do not need to configure them manually. Clockwise moves flexible meetings to create these blocks, meaning your focus time is defended not just by blocking it off but by rearranging what's around it. There is no equivalent to Reclaim's Habits feature for protecting specific recurring routines.
Reclaim.ai
Reclaim offers both Focus Time and Habits, giving individual staff two complementary tools. Focus Time sets a weekly goal (say, 10 hours) and Reclaim automatically schedules those blocks. Habits protect specific recurring routines: the Monday morning grant writing session, the daily lunch break, the Friday afternoon donor call review. When meetings intrude, both Focus Time and Habits reschedule to the next available slot. Users report reclaiming an average of 4.5 fewer overtime hours weekly.
Both tools protect focus time effectively. Clockwise does it at the team level through meeting optimization; Reclaim does it individually through proactive scheduling and Habits.
Scheduling Links and Booking
Handling inbound meeting requests from donors, volunteers, and partners
Clockwise
Clockwise scheduling links are more advanced, particularly for teams. The Business plan includes round-robin scheduling, which automatically distributes inbound meeting requests across available team members. For a nonprofit development office handling donation inquiries or a volunteer program fielding orientation requests, round-robin ensures no single staff member is overloaded. Scheduling links also respect your focus time, never offering those blocks as available.
Reclaim.ai
Reclaim includes Scheduling Links that show only times when you are genuinely available, accounting for your tasks, habits, and focus time. The booking experience is clean and straightforward. However, Reclaim's booking customization is more limited than Clockwise, and the tool does not offer round-robin scheduling across team members in the same way.
Privacy and Data Handling
How each tool handles sensitive calendar and organizational data
Clockwise
Clockwise uses calendar data to optimize schedules, which means the platform processes information about who you meet with, when, and for how long. The company complies with SOC 2 standards and provides controls over what data team members can see. For nonprofits handling sensitive client information, the key consideration is that meeting titles and attendee names are visible to the scheduling engine.
Reclaim.ai
Reclaim is noted for privacy-conscious design. Personal events are marked as "busy" without revealing event details to the AI system. The platform processes task and habit data to schedule your calendar but offers controls to keep sensitive event information private. For nonprofits serving vulnerable populations where meeting confidentiality matters, this design approach is worth noting.
Pricing Breakdown and Total Cost of Ownership
Clockwise Pricing
Focus Time, basic scheduling, 1 scheduling page, Google Calendar
Team analytics, Asana integration, 2-week optimization window, Slack sync
Round-robin scheduling, 4-week window, advanced admin controls, Outlook support
SSO, SCIM, dedicated support, custom integrations
Nonprofit Discount: 50% off annual plans
Teams: ~$3.38/user/month | Business: ~$5.75/user/month
Contact via getclockwise.com/contact/nonprofit (501c3 required)
Reclaim.ai Pricing
2 calendar connections, 3 habits, 3 task integrations, 1 scheduling link
Unlimited habits, tasks, smart meetings, 10 team members, scheduling links
Up to 100 users, custom branding, team analytics, priority support
Unlimited users, SSO, SCIM, dedicated success manager
Nonprofit Discount: 20% off paid plans
Starter: ~$6.40/user/month | Business: ~$9.60/user/month
Total Cost of Ownership: 3 Nonprofit Scenarios
Small Nonprofit (5 staff, tight budget)
Clockwise (Teams, 50% nonprofit discount)
~$203/year
$3.38/user/month x 5 x 12
Best for: Teams needing meeting coordination without complex task management
Reclaim.ai (Starter, 20% nonprofit discount)
~$384/year
$6.40/user/month x 5 x 12
Best for: Teams using multiple project management tools needing task-calendar sync
Budget tip: Reclaim's free Lite plan supports 3 habits and 3 task integrations. For very small teams, starting free with Reclaim may be the right move before committing to paid plans.
Mid-Size Nonprofit (20 staff, mixed needs)
Clockwise (Teams, 50% nonprofit discount)
~$810/year
$3.38/user/month x 20 x 12
Includes team analytics and Asana integration for all 20 users
Reclaim.ai (Business, 20% nonprofit discount)
~$2,304/year
$9.60/user/month x 20 x 12
Includes all task integrations, habits, and team analytics
Cost consideration: At 20 users, Clockwise is approximately $1,500/year less expensive. If your team doesn't need Reclaim's task integrations, that savings is significant for a nonprofit budget.
Larger Nonprofit (50 staff, enterprise needs)
Clockwise (Business, 50% nonprofit discount)
~$3,450/year
$5.75/user/month x 50 x 12
Includes round-robin scheduling, advanced analytics, admin controls
Reclaim.ai (Business, 20% nonprofit discount)
~$5,760/year
$9.60/user/month x 50 x 12
Includes all integrations, habits, team analytics, priority support
Nonprofit Discounts and Special Pricing
Clockwise Nonprofit Program
50% off annual plans for qualifying nonprofits
- Discount: 50% off all annual plan pricing
- Eligibility: 501(c)(3) status or international equivalent
- How to apply: Contact Clockwise at getclockwise.com/contact/nonprofit
- What's included: All features of the chosen plan at 50% off
- Note: Clockwise states "We love supporting people doing great work!"
Reclaim.ai Nonprofit Discount
20% off paid plans for qualifying nonprofits
- Discount: 20% off Starter, Business, and Enterprise plans
- Free option: Lite plan is free forever with 3 habits and 3 integrations
- How to apply: Contact Reclaim.ai directly to verify eligibility
- Starter after discount: ~$6.40/user/month
- Advantage: Free Lite tier lets you test core features before committing
Discount Comparison Summary
Clockwise's 50% nonprofit discount is significantly more generous than Reclaim's 20%. At the Teams plan level, Clockwise becomes $3.38/user/month for nonprofits, making it one of the most affordable AI calendar tools available. If either tool meets your needs, the discount advantage should factor into your decision.
Ease of Use and Learning Curve
Clockwise: Simple and Immediate
Clockwise is designed to be low-friction. After connecting your Google Calendar or Outlook account, the tool begins optimizing your schedule within hours. Most users experience their first focus time blocks within the first day without any configuration. The interface is clean and primarily operates in the background, making calendar adjustments automatically without requiring constant attention.
For nonprofits with limited IT resources or staff who are resistant to adopting new tools, Clockwise's simplicity is a genuine advantage. You can deploy it across your team without training sessions. The Prism AI assistant adds a learning curve only if you want to use advanced natural language scheduling, which is optional.
Reclaim.ai: More Setup, More Power
Reclaim offers more features, which means more configuration. Getting full value from Reclaim requires spending time setting up Habits (what routines do you want to protect?), connecting task management tools (which projects should be auto-scheduled?), and tuning Focus Time preferences (how many hours per week, at what times?). Most users need 1-2 days of setup to configure the tool to their preferences.
The investment pays off: a well-configured Reclaim account is significantly more personalized than Clockwise. But for resource-strapped nonprofits where staff resistance to new tools is real, the higher setup burden can reduce adoption. Rolling out Reclaim to 20 staff members requires more onboarding support than rolling out Clockwise.
Integration Ecosystem
Integration breadth is one of the most significant differences between these two tools. Clockwise keeps its integration list focused; Reclaim's task management integrations are a core product feature.
| Integration | Clockwise | Reclaim.ai |
|---|---|---|
| Google Calendar | Native | Native |
| Microsoft Outlook | Chrome extension (Business) | Native |
| Slack | Status sync, notifications | Status sync |
| Zoom | Not listed | Meeting connection |
| Asana | Task-to-calendar holds | Full task sync and scheduling |
| ClickUp | Not supported | Full task sync and scheduling |
| Jira | Not supported | Full task sync and scheduling |
| Linear | Not supported | Full task sync and scheduling |
| Todoist | Not supported | Full task sync and scheduling |
| Google Tasks | Not supported | Full task sync and scheduling |
| Webhooks / API | Not listed | Business and Enterprise plans |
| HubSpot | Not supported | Coming soon |
Key Insight for Nonprofits
Most nonprofits use at least one task management tool. If your team manages program work in Asana, development activities in ClickUp, and IT in Jira, Reclaim is the only option that bridges all three to your calendar. Clockwise's Asana-only integration is a significant limitation for organizations with diverse toolsets.
Pros and Cons for Nonprofits
Clockwise
Pros
- 50% nonprofit discount is one of the most generous in this category, bringing costs very low for small organizations
- Extremely easy onboarding with minimal configuration, making team-wide adoption much simpler
- Team-wide calendar optimization creates synchronized focus blocks across your entire organization
- Team analytics give managers visibility into meeting load and focus time distribution
- Prism AI assistant handles complex rescheduling through simple natural language requests
- Advanced scheduling links with round-robin booking for distributing donor or volunteer appointments
Cons
- ✗Only integrates with Asana among task management tools; no ClickUp, Jira, Todoist, or Linear support
- ✗Outlook support requires Chrome extension rather than native integration, which adds friction for Outlook-only organizations
- ✗No Habits feature for protecting recurring individual routines beyond general focus time
- ✗No native mobile app; operates through web browsers and native calendar applications
- ✗Team analytics only accessible via Chrome extension, not the web dashboard
Reclaim.ai
Pros
- Six task management integrations (Asana, ClickUp, Jira, Linear, Todoist, Google Tasks) automatically schedule work on your calendar
- Habits feature protects specific recurring routines with flexible scheduling that adapts around meetings
- Free Lite tier with 3 habits and 3 integrations lets teams test core functionality at no cost
- Native Outlook Calendar support without requiring browser extensions
- Privacy-conscious design keeps personal event details private while still enabling AI scheduling
- Detailed individual analytics tracking time across focus work, meetings, habits, and tasks
Cons
- ✗More expensive than Clockwise after nonprofit discounts, especially at scale
- ✗More configuration required to get full value; higher onboarding burden for team rollouts
- ✗Primarily individual-focused; does not optimize team calendars simultaneously the way Clockwise does
- ✗No native mobile app; progressive web app only for mobile access
- ✗Booking customization more limited than Clockwise; no round-robin scheduling across team members
Which Tool Should You Choose?
The right choice depends on five key questions about how your nonprofit operates. Work through these to identify which tool fits your situation.
1. What is your team's primary scheduling problem?
Choose Clockwise if:
Your team has too many meetings, everyone's schedule is fragmented, and managers want visibility into who has enough focus time. The problem is team-wide coordination.
Choose Reclaim.ai if:
Individual staff can't protect time for their actual work, tasks fall through the cracks, and routines keep getting displaced. The problem is personal productivity.
2. Which project management tools does your team use?
Choose Clockwise if:
You use Asana as your primary task tool, or you manage work primarily through your calendar and meetings rather than through a dedicated task management system.
Choose Reclaim.ai if:
Your team uses ClickUp, Jira, Linear, Todoist, or Google Tasks, or you use multiple task tools across different departments that all need to connect to your calendar.
3. How important is budget optimization?
Choose Clockwise if:
Budget is a primary constraint. Clockwise's 50% nonprofit discount on paid plans makes it significantly more affordable, especially for teams of 10 or more.
Choose Reclaim.ai if:
You want to start completely free and test before committing. Reclaim's Lite plan provides meaningful functionality at no cost, making it easier to prove value internally before requesting budget approval.
4. How much change management capacity do you have?
Choose Clockwise if:
Staff are already stretched thin and you need a tool that works immediately with minimal onboarding. Clockwise activates in the background without requiring behavior changes from individual team members.
Choose Reclaim.ai if:
You have capacity for a structured rollout with brief onboarding sessions to help staff configure their habits, connect their task tools, and set focus time preferences. The setup investment pays dividends in personalization.
5. Do you primarily use Google Calendar or Microsoft Outlook?
Both tools work for Google Calendar users.
Either tool is a viable choice. Focus your decision on the team coordination vs. individual productivity question.
Choose Reclaim.ai for Outlook-primary organizations.
Reclaim offers native Outlook integration; Clockwise requires a Chrome extension for Outlook support, which adds friction for organizations that standardize on Outlook without Chrome.
Our Recommendation for Most Nonprofits
For most nonprofits with teams of 5-25 people, Clockwise offers the better starting point: lower cost after the nonprofit discount, easier onboarding, and strong team-wide optimization. Start with Clockwise if your team primarily uses Asana and Google Calendar, and if reducing meeting fragmentation across your team is the top priority.
However, if your team relies on ClickUp, Jira, or other task tools that need to connect to your calendar, or if building sustainable work routines through Habits is essential to your organizational culture, Reclaim.ai provides capabilities that Clockwise simply cannot match. Many nonprofits also benefit from starting with Reclaim's free Lite plan to test the concept before committing budget. If you're comparing these tools to other calendar and productivity solutions, our comparison of Motion vs Reclaim.ai covers another strong alternative in this category.
Getting Started with Your Choice
Getting Started with Clockwise
- 1
Start with a free account
Sign up at getclockwise.com and connect your Google Calendar. Core focus time optimization activates immediately.
- 2
Invite your team
Clockwise works better when your whole team uses it. Send invites and the team optimization features activate automatically.
- 3
Apply for nonprofit discount
Visit getclockwise.com/contact/nonprofit to apply. Provide your 501(c)(3) documentation and Clockwise will apply the 50% discount to your annual plan.
- 4
Connect Asana and Slack
If your team uses Asana, connect it to auto-convert tasks to calendar holds. Add Slack for automatic status syncing.
- 5
Review team analytics after two weeks
Use the team analytics dashboard to assess focus time improvements and identify staff who may need schedule adjustments.
Getting Started with Reclaim.ai
- 1
Start with the free Lite plan
Sign up at reclaim.ai and connect your calendar. The Lite plan's 3 habits and 3 task integrations let you experience core features before paying.
- 2
Set up Focus Time goal
Configure how many hours of focus time you need weekly and at what times. Reclaim will automatically schedule and defend these blocks.
- 3
Create your key Habits
Set up 2-3 critical recurring routines: grant writing time, donor outreach block, email triage. Define minimum and maximum durations for each.
- 4
Connect your task management tool
Link Asana, ClickUp, Jira, or your preferred tool. Reclaim will begin auto-scheduling your tasks based on priority and due dates.
- 5
Apply for nonprofit discount and upgrade when ready
Contact Reclaim.ai to apply your 20% nonprofit discount before upgrading to Starter or Business for unlimited habits and integrations.
Frequently Asked Questions
Which is better for nonprofits: Clockwise or Reclaim.ai?
It depends on your primary challenge. Clockwise is better if your team struggles with meeting conflicts and scheduling coordination, and you want AI to automatically optimize everyone's calendars together. Reclaim.ai is better if individual staff need to protect focused work time and connect their task management tools directly to their calendar. Clockwise's 50% nonprofit discount also makes it more affordable for budget-constrained organizations.
Does Clockwise offer a nonprofit discount?
Yes. Clockwise offers 50% off annual plans for organizations with 501(c)(3) status or international equivalent. To apply, contact Clockwise through their nonprofit program page at getclockwise.com/contact/nonprofit. This brings their Teams plan from $6.75 to approximately $3.38/user/month.
Does Reclaim.ai offer a nonprofit discount?
Yes. Reclaim.ai offers 20% off paid plans for qualifying nonprofits. Their Starter plan goes from $8 to approximately $6.40/user/month. Reclaim also offers a free Lite tier with 2 calendar connections and 3 habits, which is sufficient for very small teams starting out.
Can Reclaim.ai integrate with ClickUp, Jira, or Todoist?
Yes. Reclaim.ai integrates directly with Asana, ClickUp, Jira, Linear, Todoist, and Google Tasks. When connected, Reclaim automatically schedules your tasks on your calendar based on deadlines and priorities. Clockwise only integrates with Asana among project management tools.
What is the difference between Clockwise Focus Time and Reclaim.ai Focus Time?
Both tools protect time for deep work, but differently. Clockwise Focus Time works across your entire team, moving flexible meetings to create uninterrupted blocks for everyone simultaneously. Reclaim.ai Focus Time is individually configured: you set a weekly goal and Reclaim automatically schedules and defends those blocks around your meetings.
What are Reclaim.ai Habits and how do they help nonprofits?
Reclaim Habits are smart recurring events that automatically find the best time in your calendar for routines you want to do regularly. Nonprofits use Habits for grant writing blocks, donor outreach sessions, email triage time, and staff check-ins. If a meeting gets scheduled over a Habit, Reclaim automatically reschedules it to another available slot. Clockwise does not have an equivalent Habits feature.
Does Clockwise work with Microsoft Outlook?
Clockwise supports Outlook through a Chrome extension rather than a native integration. Reclaim.ai offers native Outlook Calendar support without requiring a browser extension, which is preferable for Outlook-primary organizations.
Which tool is easier to adopt for a nonprofit team?
Clockwise is significantly easier to onboard. Core functionality activates within the first day with minimal configuration. Reclaim.ai requires 1-2 days of setup to configure habits, task integrations, and preferences. For resource-constrained nonprofits with limited change management capacity, Clockwise's simplicity is a meaningful advantage.
Can I use either tool for free?
Yes, both offer free tiers. Clockwise's free plan includes Focus Time and basic scheduling with Google Calendar. Reclaim's free Lite plan includes 2 calendar connections, 3 habits, 3 task integrations, and 1 scheduling link. Reclaim's free tier is generally more feature-rich and allows you to test the core productivity features before committing to a paid plan.
Do either of these tools replace a dedicated project management tool?
No. Both Clockwise and Reclaim.ai are calendar optimization tools designed to work alongside your existing project management tools, not replace them. Reclaim.ai connects to your project management tools and auto-schedules tasks on your calendar, but task management itself still happens in Asana, ClickUp, or whichever tool you use.
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Still Deciding?
Book a free consultation and we'll help you evaluate which AI calendar tool best fits your nonprofit's scheduling challenges, workflow, and budget constraints.