Motion vs Reclaim.ai for Nonprofits
Choosing between Motion's all-in-one AI workspace and Reclaim.ai's focused calendar optimizer? Motion aims to replace your entire productivity stack with intelligent task scheduling, project management, and team collaboration, while Reclaim.ai defends your time within existing tools through smart calendar optimization and focus time protection. Your decision depends on whether you want a comprehensive platform ($14.50-16.50/user/month nonprofit) or specialized calendar intelligence at lower cost ($6.40-9.60/user/month nonprofit).
Quick Verdict
Choose based on your nonprofit's priorities:
Choose Motion if:
- •You need an all-in-one solution combining project management, task scheduling, and calendar management
- •AI should automatically schedule tasks based on priority, deadlines, and dependencies
- •You need full mobile app functionality for managing projects and tasks on the go
- •Team collaboration features like task assignment and capacity tracking are essential
- •You can invest 2-4 weeks in training for 3-5 hours/week time savings
Choose Reclaim.ai if:
- •Budget is tight and you need powerful features at 40-60% lower cost
- •You already use Asana, ClickUp, Linear, or Jira and want calendar intelligence alongside them
- •Too many meetings are your main challenge and you need to defend focus time
- •Quick adoption is critical and you prefer a tool team members can learn in days
- •Smart meeting scheduling across many calendars is more important than full PM features
At-a-Glance Comparison
| Feature | Motion | Reclaim.ai | Winner / Notes |
|---|---|---|---|
| Starting Price | $29/month ($14.50 nonprofit) | Free (Lite), $8/month ($6.40 nonprofit) | 💰 Reclaim.ai for budget |
| Nonprofit Discount | 50% off all plans | 20% off for 3 years (renewable) | 🏆 Motion (higher %), but Reclaim cheaper post-discount |
| Free Tier | 14-day trial only | Robust free plan with core features | 🏆 Reclaim.ai |
| Primary Purpose | All-in-one PM + calendar | Calendar optimization tool | Context: Replace everything vs enhance calendar |
| Project Management | Full PM with Kanban, Gantt, dependencies | None (integrates with PM tools) | 🏆 Motion |
| Task Scheduling | AI auto-schedules tasks on calendar | Auto-schedules tasks from synced PM tools | 🏆 Motion (native), Reclaim requires PM tool sync |
| Focus Time Protection | Available but not primary focus | Core feature with habits, routines, no-meeting days | 🏆 Reclaim.ai |
| Learning Curve | 2-4 weeks (complex) | Days (simple) | 🏆 Reclaim.ai for quick adoption |
| Mobile App | Full-featured iOS & Android | Limited (calendar viewing focused) | 🏆 Motion |
| Team Collaboration | Robust (task assignment, capacity tracking) | Limited (smart meeting scheduling) | 🏆 Motion |
| Integrations | Asana, ClickUp, Jira, Linear, Zapier | Asana, ClickUp, Jira, Linear, Slack (deeper PM sync) | Context: Motion syncs, Reclaim integrates deeply |
| Best For | Teams needing all-in-one solution | Individuals/teams with existing PM tools | Context: Depends on current tool stack |
Last updated: February 17, 2026. Pricing and features subject to change, verify with vendors.
Two Different Approaches to AI Calendar Management
When nonprofit leaders search for AI-powered calendar and task scheduling tools, they're often overwhelmed by endless meetings, shifting priorities, and the challenge of carving out time for strategic work. Motion and Reclaim.ai both promise to solve these problems using artificial intelligence, but they take fundamentally different approaches that matter deeply for resource-constrained organizations.
Motion positions itself as an "AI Employee SuperApp" that replaces your calendar, task manager, and project management tools with a single intelligent platform. It automatically schedules every task on your calendar based on priorities, deadlines, dependencies, and available time, then continuously reshuffles your schedule as new meetings appear or priorities shift. For nonprofits willing to consolidate their tool stack and invest in training, Motion promises to eliminate the mental overhead of deciding what to work on next.
Reclaim.ai takes the opposite approach, positioning itself as specialized calendar optimization software that enhances your existing workflow rather than replacing it. It syncs with your project management tools like Asana, ClickUp, or Linear, then intelligently schedules tasks and habits on your calendar while defending time for deep work. For organizations that already have established PM tools and workflows, Reclaim.ai offers powerful calendar intelligence without disrupting what's working.
This comparison examines both tools through a nonprofit lens, analyzing pricing (including nonprofit discounts), features, integration ecosystems, learning curves, and total cost of ownership. We'll help you determine whether your team needs Motion's comprehensive all-in-one approach ($14.50-16.50/user/month nonprofit) or Reclaim.ai's focused calendar optimization at lower cost ($6.40-9.60/user/month nonprofit, plus robust free tier). The right choice depends on your existing tools, team collaboration needs, budget constraints, and whether you're building a new productivity system or enhancing an established one.
What Is Motion?
Motion is an AI-powered productivity platform that combines intelligent calendar management, automatic task scheduling, project planning, and meeting notes into a single unified workspace. Originally launched as an AI calendar scheduler, Motion has evolved into what the company calls an "AI Employee SuperApp" with ambitious goals to automate and optimize how individuals and teams manage their entire workday.
At its core, Motion's defining feature is automatic task-to-calendar scheduling. When you add a task to Motion, you specify its priority, deadline, estimated duration, and any dependencies. Motion's AI then analyzes your calendar, identifies available time blocks, and automatically schedules that task at the optimal time considering all your other commitments and priorities. When a new meeting gets added or a priority changes, Motion immediately reshuffles your entire schedule to maintain optimal planning, claiming to help teams complete projects 32% faster through this intelligent orchestration.
Beyond scheduling, Motion offers comprehensive project management capabilities including Kanban boards, list views, Gantt charts, task dependencies, and team capacity tracking. You can assign tasks to team members, set project milestones, track progress across multiple initiatives, and visualize how everyone's workload is distributed over time. The team scheduling feature lets managers see each member's optimized plan and understand capacity constraints before committing to new work.
Motion has also expanded into meeting intelligence with recording, transcription, and AI summarization features that generate follow-up tasks automatically. The platform now includes pre-built AI agents for Sales, Support, Marketing, Project Management, HR, and Research that can automate routine workflows like lead qualification, ticket triage, content scheduling, sprint planning, candidate screening, and competitive analysis.
For nonprofits, Motion's value proposition is replacing 3-5 separate tools (calendar app, task manager, project management system, meeting notes tool) with a single AI-orchestrated platform. The company reports users save 3-5 hours per week once proficient, though this requires pushing through a 2-4 week learning curve. Motion integrates with major project management tools (Asana, ClickUp, Jira, Linear, Todoist, Google Tasks) to sync tasks into its calendar, plus connects to Google Calendar, Outlook, and 7,000+ apps via Zapier. It's designed for teams of 1-100 people who want their productivity stack unified and automated under one intelligent system.
What Is Reclaim.ai?
Reclaim.ai is an AI calendar assistant designed to automatically optimize your schedule for productivity, work-life balance, and focus time, all while working seamlessly with your existing project management and communication tools. Rather than replacing your workflow, Reclaim.ai enhances it by intelligently managing time allocation, defending space for deep work, and making it easier to schedule meetings without endless back-and-forth.
Reclaim.ai's core philosophy is time defense, the idea that your calendar should protect time for important work rather than just tracking meetings. The platform offers several key features that work together to achieve this: Focus Time automatically finds and defends flexible blocks for deep work based on your preferences and meeting patterns. Tasks syncs with your project management tools (Asana, ClickUp, Linear, Jira, Todoist, Google Tasks) and automatically schedules task time on your calendar, adjusting as priorities change. Habits helps you consistently make time for routines like exercise, professional development, or strategic thinking by flexibly scheduling them around meetings. Smart Meetings analyzes everyone's calendar to find optimal times that minimize disruption across all attendees, considering time zones, buffer preferences, and work hours.
Additional features include Scheduling Links that share AI-powered availability considering all your time preferences and commitments, Calendar Sync to block availability across multiple calendars (personal, work, shared), Buffer Time for automatic breaks and travel time between meetings, No-Meeting Days to protect entire days for heads-down work, and Time Tracking that analyzes where your time actually goes with detailed analytics.
For nonprofits, Reclaim.ai's strength is its ability to work within existing workflows at significantly lower cost than Motion. If your team already uses Asana for program management, ClickUp for operations, or Jira for tech projects, Reclaim.ai enhances these tools by automatically scheduling task time on your calendar rather than forcing you to migrate to a new platform. The Slack integration keeps your status in sync with your calendar to prevent interruptions during focus time or important meetings, valuable for distributed teams.
Reclaim.ai is particularly well-suited for individuals and teams drowning in meetings who need to reclaim (hence the name) time for strategic work, grant writing, program design, or other high-value activities that require sustained concentration. The tool's AI analyzes meeting patterns, automatically defends time based on your priorities, and flexibly adjusts when conflicts arise while maintaining your minimum time commitments. With a robust free tier and paid plans starting at $6.40/month for nonprofits, Reclaim.ai offers a lower-barrier entry point compared to Motion's all-in-one approach.
Head-to-Head Feature Comparison
AI Task Scheduling
How does each tool use AI to schedule tasks on your calendar?
Motion
Motion's AI analyzes task priorities, urgency levels, deadlines, dependencies, meeting schedules, calendar availability, and work preferences to automatically place every task on your calendar at the optimal time. When you add a task, specify its duration, priority, and deadline, and Motion immediately schedules it. The AI continuously monitors your calendar and automatically reshuffles your entire schedule when meetings get added or priorities change, ensuring your plan always reflects current reality. Motion claims its scheduling algorithm helps teams complete projects 32% faster by eliminating the mental overhead of deciding what to work on next.
- Automatic task-to-calendar scheduling based on priority, deadline, and dependencies
- Real-time schedule reshuffling when priorities change or meetings are added
- Native task management with projects, dependencies, and team assignments
- Team capacity tracking and workload balancing
Reclaim.ai
Reclaim.ai's Tasks feature syncs with your existing project management tools (Asana, ClickUp, Linear, Jira, Todoist, Google Tasks) and automatically schedules time for those tasks on your calendar. Tasks are always scheduled by priority so you work on the most important items first, and the AI flexibly adjusts time blocks when new meetings appear while ensuring you make progress on commitments. Unlike Motion, Reclaim.ai doesn't try to be your task manager; it enhances your existing PM workflow by making sure task time actually appears on your calendar where it's less likely to be lost to reactive work.
- Syncs tasks from 6+ major PM tools and schedules them on your calendar
- Priority-based scheduling with flexible time blocks that adapt to meetings
- Works alongside existing PM tools rather than replacing them
- Deep two-way sync maintains data consistency with source PM tool
Verdict for Nonprofits
Motion is better if you want AI to manage your entire task and project ecosystem in one place, especially for teams that don't have established PM tools or want to consolidate. Reclaim.ai is better if you already have a PM tool you like and want calendar intelligence that enhances your existing workflow without forcing migration. For nonprofits with limited change management capacity, Reclaim.ai's integration approach is less disruptive.
Focus Time & Time Defense
How does each tool protect time for deep work and prevent over-scheduling?
Motion
Motion includes focus time features but they're not the platform's primary focus. You can block time for deep work and Motion will schedule tasks during those blocks, but the system is primarily optimized for task completion efficiency rather than defending strategic thinking time. Motion's strength is helping you get through your task list faster by optimal scheduling, but if your challenge is too many meetings fragmenting your day, Motion treats this as a constraint to work around rather than a problem to actively solve.
- Can block focus time and schedule tasks during those blocks
- Buffer time between meetings and tasks is configurable
- Optimizes for task completion rather than time defense
Reclaim.ai
Reclaim.ai was built specifically to defend time for important work. The Focus Time feature automatically finds and blocks flexible time for deep work based on your minimum weekly commitment (e.g., 10 hours/week), your work schedule preferences, and your meeting patterns. These blocks are marked as "flexible" so they can move when absolutely necessary meetings need to be scheduled, but the AI works hard to preserve them and will reschedule meetings to other times when possible. The Habits feature lets you schedule recurring time for activities like strategic planning, grant writing, exercise, or professional development, with flexible scheduling that ensures you actually get to these priorities even when your week gets busy. No-Meeting Days can be set to protect entire days (or specific days of the week) from meetings, giving you guaranteed time for focused work. This philosophy of active time defense makes Reclaim.ai particularly valuable for leaders who struggle with endless meetings fragmenting their strategic work time.
- Focus Time automatically finds and defends flexible blocks for deep work
- Habits ensure recurring time for strategic priorities and routines
- No-Meeting Days protect entire days from meeting fragmentation
- Flexible time blocks move when necessary but AI works to preserve them
Verdict for Nonprofits
Reclaim.ai is significantly better for organizations where meeting overload and fragmented calendars are preventing strategic work. If your executive director complains about no time for fundraising strategy, or your program director can never find time for grant writing, Reclaim.ai's active time defense features directly address this problem. Motion is better if task completion efficiency is the bigger challenge than meeting overload.
Team Collaboration Features
What collaborative features does each tool provide for nonprofit teams?
Motion
Motion was designed for team collaboration with robust features that make it suitable as a complete team project management platform. You can create projects with due dates and priorities, assign tasks to specific team members, set task dependencies so work flows properly, and leave comments under projects and tasks for async communication. The team schedule feature lets managers view each team member's optimized plan to understand capacity constraints before committing to new work. Team capacity tracking shows how workload is distributed across the team over time, making it easier to balance assignments fairly and identify when someone is over-committed. Motion's approach is collaborative task orchestration where the AI helps teams coordinate who does what and when.
- Project creation with task assignment to team members
- Task dependencies for proper workflow sequencing
- Team schedule view shows everyone's optimized plan
- Team capacity tracking for workload balancing
- Comments and notes on projects and tasks
Reclaim.ai
Reclaim.ai focuses on individual time management and smart meeting coordination rather than comprehensive team collaboration. The tool excels at Smart Meetings, which analyzes everyone's calendar to find optimal meeting times that minimize disruption across all attendees, considering time zones, buffer preferences, meeting hour restrictions, and existing commitments. Calendar Sync lets team members share availability across multiple calendars so colleagues can see when someone is truly available versus just showing as free. The Slack integration keeps status in sync with your calendar to prevent interruptions during focus time or meetings. However, don't expect task dependencies, shared project views, or collaborative project management features in Reclaim. It's simply not designed for that. The tool was built to defend individual time and make meeting scheduling smarter, not to orchestrate team projects.
- Smart Meetings find optimal times across all attendees' calendars
- Calendar Sync shows real availability across multiple calendars
- Slack status sync prevents interruptions during focus time
- Scheduling Links with team availability for external scheduling
Verdict for Nonprofits
Motion is clearly better for teams that need collaborative project management features like task dependencies, capacity tracking, and shared project views. If your team doesn't have a project management system or wants to consolidate everything into one tool, Motion's team features justify the higher cost. Reclaim.ai is better for organizations that already use Asana, ClickUp, or similar tools for collaboration and just need smarter calendar management across the team. For small nonprofits (under 10 people), Motion's team coordination features may not be essential enough to justify the 2x cost premium over Reclaim.ai.
Meeting Intelligence & Scheduling
How does each tool handle meeting scheduling, notes, and coordination?
Motion
Motion has expanded into meeting intelligence with recording, transcription, and AI summarization capabilities. When you join a meeting through Motion, it can record the session, generate a transcript, and use AI to summarize key points and action items. The AI can automatically create follow-up tasks from meeting discussions and add them to your schedule. This is valuable for nonprofits where meetings generate many action items that need to be captured and tracked. Motion also considers your meetings when scheduling tasks, treating them as fixed blocks that tasks work around. The scheduling links feature lets you share availability, but Motion's meeting scheduling is less sophisticated than Reclaim.ai's team-aware Smart Meetings.
- Meeting recording, transcription, and AI summarization
- Automatic follow-up task generation from meeting discussions
- Meetings considered as fixed blocks in task scheduling
- Basic scheduling links for sharing availability
Reclaim.ai
Reclaim.ai excels at meeting scheduling intelligence through its Smart Meetings feature, which analyzes everyone's calendar to automatically find the best meeting time that minimizes disruption across all attendees. The AI considers preferred meeting lengths, buffer times needed before/after meetings, time zones for distributed teams, individual work hour preferences, and existing calendar commitments. For internal team meetings, Smart Meetings can automatically find and schedule the optimal time without manual coordination. For external meetings, Scheduling Links share AI-powered availability that considers all your time preferences, commitments, focus time blocks, and habits, giving prospects and partners smart booking options. Reclaim.ai doesn't offer meeting recording or transcription, instead focusing purely on when meetings happen rather than what happens during them. The tool is designed to make scheduling frictionless while defending time for the work that happens between meetings.
- Smart Meetings find optimal times considering all attendees' preferences
- Scheduling Links with AI-powered availability sharing
- Considers time zones, buffers, and individual work hour preferences
- Protects focus time and habits when finding meeting slots
Verdict for Nonprofits
Motion is better if you need meeting recording, transcription, and automatic task generation from meeting discussions. This is valuable for boards, donor meetings, and collaborative planning sessions where capturing action items is critical. Reclaim.ai is better if your primary pain point is the difficulty of finding good meeting times across busy calendars and you want to minimize scheduling friction. For distributed nonprofit teams spanning time zones, Reclaim.ai's Smart Meetings and intelligent scheduling links are particularly valuable.
Pricing Breakdown & Total Cost of Ownership
Understanding the true cost of Motion versus Reclaim.ai requires looking beyond list prices to consider nonprofit discounts, free tier availability, team size implications, and potential savings from replacing other tools. Here's a comprehensive breakdown to help you calculate your actual annual costs.
Motion Pricing
50% nonprofit discount available
Individual Plan
$29/month → $14.50/month (nonprofit)
Annual: $174 (nonprofit) vs $348 regular
Team Plan
$33/user/month → $16.50/user/month (nonprofit)
3 users: $594/year (nonprofit) vs $1,188 regular
What's Included
- • AI task scheduling on calendar
- • Project management (Kanban, Gantt)
- • Task dependencies
- • Team capacity tracking
- • Meeting recording & transcription
- • AI agents (sales, support, marketing)
- • Mobile apps (iOS & Android)
- • Integrations with PM tools
Free Trial
14 days, full access. No permanent free tier.
Reclaim.ai Pricing
20% nonprofit discount for 3 years
Lite Plan (Free)
$0/month
2 calendars, 3 habits, 1 scheduling link, basic analytics
Starter Plan
$8/user/month → $6.40/user/month (nonprofit)
Annual: $76.80 (nonprofit) vs $96 regular
Business Plan
$12/user/month → $9.60/user/month (nonprofit)
3 users: $345.60/year (nonprofit) vs $432 regular
What's Included
- • Focus Time defense
- • Task scheduling from PM tools
- • Habits & routines
- • Smart Meetings
- • Scheduling Links
- • Calendar Sync
- • Slack integration
- • Time analytics
Discount Duration
3 years, renewable with continued 501(c)3 status
Total Cost of Ownership: 3 Nonprofit Scenarios
Scenario 1: Solo Executive Director
One person managing everything with multiple hats
Motion
Savings from replacing task manager ($100), meeting notes tool ($50), and project tracker ($150)
Reclaim.ai
Or use Free Lite plan ($0) with existing free tools for basic calendar optimization
Scenario 2: Small Nonprofit Team (5 people)
Executive Director, Program Manager, Fundraiser, Communications, Operations
Motion
Reclaim.ai
Scenario 3: Mid-Size Organization (15 people)
Leadership team plus program staff across multiple initiatives
Motion
Reclaim.ai
Key Takeaways on Pricing
- Motion is cheaper than Reclaim.ai for solo users if you can replace 3+ tools ($174 vs $384 after tool consolidation)
- Reclaim.ai becomes more cost-effective for teams of 5+ who already have PM tools they like ($384-1,728 vs $990-2,970 for Motion)
- Reclaim.ai's free tier is substantial for budget-constrained small nonprofits (2 calendars, 3 habits, basic features at $0)
- Motion's time savings potential (3-5 hrs/week/user) can justify higher cost for professional staff billing $50+/hour
- Training time costs favor Reclaim.ai (days vs weeks), important for nonprofits with limited change management capacity
Learning Curve & Implementation Timeline
Motion
Comprehensive platform with steeper learning curve
Implementation Timeline
Difficulty Rating
Intermediate to Advanced
Requires understanding of project management concepts, task dependencies, and AI scheduling logic. Not intuitive for non-technical staff initially.
Support Resources
- Comprehensive documentation and tutorials
- Video guides and use case examples
- Email support (response times vary)
- Community forum and user groups
Time to ROI
6-8 weeks before most users realize time savings. Initial learning period may feel slower before productivity gains materialize.
Reclaim.ai
Focused tool with gentle learning curve
Implementation Timeline
Difficulty Rating
Beginner to Intermediate
Intuitive interface focused on calendar concepts most people already understand. Minimal learning curve for basic features.
Support Resources
- Detailed help center with setup guides
- Video tutorials for each major feature
- Responsive email support
- Active user community and templates
Time to ROI
1-2 weeks before users see calendar improvements and time savings. Immediate value from focus time protection.
Implementation Recommendations for Nonprofits
- Motion: Start with 1-2 "champion" users who have time to invest in mastering the platform (1-2 months). Once they're proficient, they can train others and create organizational templates. Best for orgs with dedicated project management staff or consultants.
- Reclaim.ai: Can roll out to entire team at once with basic training session (30-60 minutes). Start with focus time and habits, add PM tool integration once users are comfortable. Low-risk adoption with immediate value.
- Trial strategy: Use Motion's 14-day trial for focused evaluation by key users. Try Reclaim.ai's free tier first to validate value before paying for Starter/Business. Both allow hands-on testing before commitment.
- Change management: Motion requires more change management effort due to workflow consolidation. Reclaim.ai is additive to existing tools, reducing resistance. Consider organizational change capacity when choosing.
Which Tool Should You Choose?
The choice between Motion and Reclaim.ai ultimately depends on five key factors. Use this decision framework to evaluate which tool better fits your nonprofit's situation, priorities, and constraints.
Question 1: Do you already have project management tools you like?
Yes, we use Asana/ClickUp/Linear/Jira/etc.
→ Choose Reclaim.ai
Reclaim.ai enhances your existing PM workflow by adding intelligent calendar scheduling without forcing you to migrate projects, tasks, and processes to a new platform. You avoid disruption while gaining calendar optimization benefits.
No, or we use basic tools (spreadsheets, email)
→ Choose Motion
Motion gives you comprehensive project management plus intelligent scheduling in one platform. You can build proper workflows from the ground up rather than cobbling together multiple tools, and consolidation may save money versus buying separate PM and scheduling tools.
Question 2: What is your primary pain point?
Too many meetings, no time for focused work
→ Choose Reclaim.ai
Reclaim.ai was built specifically to defend time from meeting overload. Focus Time, Habits, No-Meeting Days, and Smart Meetings all work together to protect and optimize time for strategic work. This is Reclaim.ai's core strength.
Tasks falling through cracks, unclear priorities
→ Choose Motion
Motion excels at task orchestration and automatic scheduling based on priorities and deadlines. If your problem is organizing work rather than protecting time, Motion's AI scheduling and project management features directly address this challenge.
Question 3: How much can you invest in training and adoption?
Limited capacity, need quick wins
→ Choose Reclaim.ai
Reclaim.ai delivers value within 1-2 weeks with minimal training. Team members can learn basics in 30-60 minutes and start benefiting from focus time and smart scheduling immediately. Low barrier to ROI.
Can invest 4-8 weeks in adoption for long-term gains
→ Choose Motion
Motion requires 2-4 weeks for individual proficiency and additional time for organizational adoption, but users report 3-5 hours/week time savings once mastered. If you can front-load the learning investment, the long-term efficiency gains are substantial.
Question 4: What is your budget constraint?
Very limited, need to minimize costs
→ Choose Reclaim.ai
Reclaim.ai's free tier provides substantial value ($0), and paid plans are 40-60% cheaper than Motion. For teams already using free or low-cost PM tools, adding Reclaim.ai is more affordable than switching to Motion.
$10-20/user/month is reasonable for right tool
→ Either tool works
At this budget level, evaluate based on features and workflow fit rather than price. Motion ($14.50-16.50/user nonprofit) and Reclaim.ai ($6.40-9.60/user nonprofit) are both affordable, so choose based on whether you want all-in-one or enhancement approach.
Question 5: How important is team collaboration?
Very important, need shared projects and coordination
→ Choose Motion
Motion provides robust team collaboration with task assignment, dependencies, capacity tracking, and shared project views. Essential for teams coordinating complex initiatives with interdependent work streams.
Individual productivity is primary concern
→ Choose Reclaim.ai
Reclaim.ai excels at personal time management and smart meeting scheduling. If your team already coordinates through other tools (Asana, Slack, etc.) and you primarily need calendar intelligence, Reclaim.ai is the better fit.
Bottom Line Recommendation
For most small to mid-size nonprofits (under 50 people), Reclaim.ai is the safer initial choice due to lower cost, faster adoption, robust free tier, and ability to work alongside existing tools. Start with Reclaim.ai to solve meeting overload and calendar optimization at minimal risk.
Consider Motion if you're building productivity workflows from scratch, have budget for comprehensive tooling ($15-20/user/month), can invest in training (1-2 months), and need team project management features beyond what your current PM tools provide. Motion's all-in-one approach is powerful but requires commitment to realize its full value.
Frequently Asked Questions
Which is better for nonprofits: Motion or Reclaim.ai?
It depends on your needs and existing tools. Motion is better if you need an all-in-one solution combining project management, task scheduling, and calendar management with team collaboration features ($14.50-16.50/user/month nonprofit). Reclaim.ai is better if you already use project management tools and want calendar intelligence that works alongside them at lower cost ($6.40-9.60/user/month nonprofit with robust free tier).
What is the main difference between Motion and Reclaim.ai?
Motion is a comprehensive AI-powered project management platform that replaces your calendar, task manager, and project tools in one system. It automatically schedules tasks on your calendar based on priorities and deadlines. Reclaim.ai is a calendar optimization tool designed to work alongside your existing project management tools, focusing on defending time for focus work, scheduling habits, and smart meeting coordination.
Does Motion or Reclaim.ai offer better nonprofit discounts?
Motion offers a 50% nonprofit discount (Individual plan $14.50/month, Team plan $16.50/month). Reclaim.ai offers 20% off for 3 years (Starter $6.40/month, Business $9.60/month). After discounts, Reclaim.ai is 40-60% cheaper but Motion's larger discount percentage reflects its more comprehensive feature set.
Which tool has a better free tier?
Reclaim.ai offers a robust free Lite plan including 2 calendars, 3 habits, 1 scheduling link, basic analytics, and core time blocking features. Motion only offers a 14-day free trial with no permanent free tier. For budget-conscious nonprofits, Reclaim.ai's free plan provides substantial value.
Can Motion and Reclaim.ai integrate with project management tools?
Both integrate with major PM tools (Asana, ClickUp, Jira, Linear, Todoist, Google Tasks). Motion syncs tasks from these tools to schedule them on your calendar, positioning itself as a replacement. Reclaim.ai provides deeper two-way integration, working alongside your existing PM tools to optimize calendar time while maintaining your established workflow.
Which tool is easier to learn for small nonprofit teams?
Reclaim.ai is significantly easier to learn (days vs weeks) with a simpler interface focused on calendar optimization. Motion requires 2-4 weeks to master due to its comprehensive project management features, but users report saving 3-5 hours per week once proficient. For teams with limited training capacity, Reclaim.ai offers quicker time-to-value.
Do both Motion and Reclaim.ai have mobile apps?
Motion offers full-featured mobile apps for iOS and Android with complete project management, task scheduling, and meeting management functionality. Reclaim.ai has more limited mobile capabilities focused primarily on viewing your optimized calendar and making quick adjustments. For teams needing extensive mobile project management, Motion is the stronger choice.
Which tool is better for team collaboration?
Motion excels at team collaboration with features like project assignment, task dependencies, team capacity tracking, shared project views, and team scheduling. Reclaim.ai focuses on individual time management and smart meeting scheduling across teams but lacks comprehensive collaboration features like task dependencies or shared project management. Choose Motion for collaborative teams, Reclaim.ai for personal productivity.
Still Deciding Between Motion and Reclaim.ai?
Book a free consultation and we'll help you evaluate which AI calendar and task scheduling tool best fits your nonprofit's workflow, team size, budget constraints, and collaboration needs.
Related Comparisons & Resources: