Tactiq
Turn meeting chaos into actionable insights—automatically capture, transcribe, and summarize every Google Meet, Zoom, and Teams conversation so your nonprofit team never loses critical decisions, donor commitments, or action items again.
What It Does (The Problem It Solves)
Spending hours in meetings only to forget what was decided by the next day?
Tactiq automatically captures every word spoken in your Google Meet, Zoom, and Microsoft Teams meetings—turning conversations into searchable transcripts and AI-generated summaries with zero effort from your team. No more frantic note-taking, no more "wait, what did we agree to?" moments, and no more losing valuable donor insights or board decisions.
Unlike tools that just record audio, Tactiq identifies speakers, extracts action items, and creates summaries you can actually use. Within seconds of your meeting ending, you have a complete record that can be shared, searched, and referenced—transforming meetings from time sinks into knowledge assets.
Best For
Organization Size
- Small nonprofits (1-15 staff): Free tier covers essential meetings without budget impact
- Mid-sized organizations (15-100 staff): Pro plan scales affordably for multiple team members
- Larger nonprofits (100+ staff): Team plan provides centralized workspace and admin controls
Best Use Cases
- Board meetings: Capture governance decisions and maintain accurate records for compliance
- Donor cultivation calls: Never miss a commitment, preference, or opportunity mentioned in conversation
- Remote teams: Keep distributed staff aligned with searchable meeting archives
- Beneficiary interviews: Focus on listening during research conversations while capturing every detail
- Partner collaborations: Share accurate meeting notes with external stakeholders effortlessly
Ideal For These Roles
- Executive Directors: Stay on top of board decisions and stakeholder commitments
- Development Directors: Capture every donor conversation detail for relationship management
- Program Managers: Document beneficiary feedback and partner discussions accurately
- Operations Staff: Maintain institutional knowledge across staff transitions
Key Features for Nonprofits
Real-Time Transcription
Captures spoken words instantly during meetings, turning conversations into text as they happen—eliminating manual note-taking so everyone can focus on the discussion.
- Live transcription with no delay—see words appear as people speak
- Automatic speaker identification labels who said what
- Searchable transcripts let you find specific discussions in seconds, not hours
AI-Powered Summaries
Automatically generates concise meeting summaries with action items and key decisions extracted—turning hour-long meetings into 2-minute reads without manual effort.
- One-click summaries condense meetings into actionable highlights
- Action item extraction pulls out tasks assigned to specific people
- Custom AI prompts let you ask for specific insights (donor asks, program feedback, budget decisions)
Seamless Sharing & Integration
Push transcripts directly into the tools your team already uses—no copying, pasting, or switching between platforms.
- One-click send to Slack channels for instant team visibility
- Auto-save to Notion, Google Docs, or your project management tool
- Export as text, PDF, or structured document formats for archiving
Nonprofit-Friendly Pricing
Start free with 10 transcripts monthly—enough for most small nonprofit meeting schedules—then scale affordably as you grow.
- Free tier covers weekly board/staff meetings without budget approval needed
- Pro plan at $8/month is cheaper than one hour of staff time spent on notes
- No credit card required to start—test before committing any budget
Pricing & Plans
Free
Perfect for getting started
Pro
Most popular for nonprofits
Team
For larger organizations
Note: Pricing information is subject to change. Please verify current pricing directly with the vendor.
Nonprofit Pricing & Discounts
While Tactiq doesn't currently offer a specific nonprofit discount program, the generous free tier and affordable Pro pricing make it accessible for most nonprofit budgets. Here's how to maximize value:
Start with the Free Tier
10 transcripts/month covers most small nonprofits with weekly meetings. Test without budget commitment.
Share One Pro Account
For $8/month, multiple team members can use the extension—just share login credentials for unlimited transcripts across your organization.
Annual Billing Savings
Tactiq occasionally offers annual billing discounts. Check their pricing page or contact sales to inquire about annual rates.
ROI Perspective
At $96/year (Pro plan), if Tactiq saves just 2 hours of staff time monthly, you're breaking even at a $50/hour equivalent—realistic for any salaried role.
Real-World Nonprofit Example
A regional environmental nonprofit with 12 staff members was spending 6-8 hours weekly on meeting notes across board meetings, donor calls, and team check-ins. Their Development Director would frantically type during donor cultivation calls, often missing conversational cues while trying to capture commitments. Board meeting minutes required an additional 2 hours of cleanup after each monthly meeting.
After implementing Tactiq on the free tier (rotating which 10 meetings got transcribed monthly), they discovered immediate benefits. The Development Director could maintain eye contact and build rapport during donor calls, then review transcripts afterward to extract commitments and preferences. Board meeting minutes became a 15-minute task of editing the AI summary rather than reconstructing conversations from fragmented notes.
Within three months, they upgraded to the Pro plan ($8/month) to transcribe all meetings. The cumulative impact:
- 5 hours saved weekly across note-taking and meeting prep—equivalent to $10,000+ annually in staff time
- Improved donor relationships: Development Director's undivided attention led to 22% increase in follow-up meeting conversion
- Better institutional memory: Staff transitions no longer meant lost knowledge—searchable meeting archive preserved context
- Compliance confidence: Board discussions accurately documented with speaker attribution for governance records
Cost: $96/year. Value: Reclaimed 260 staff hours annually, stronger donor relationships, and eliminated governance risk from incomplete records.
Learning Curve & Implementation
Learning Curve: Beginner
Time to First Value:
- Installation: 2-3 minutes (Chrome extension install + account signup)
- First transcript: Immediate—join a meeting and it starts automatically
- Proficiency: 1-2 meetings (learn to access summaries, share transcripts)
Technical Requirements:
- Google Chrome browser (desktop or laptop)
- Ability to install browser extensions (may require IT approval in some orgs)
- No coding, no technical skills—if you can join a Zoom meeting, you can use Tactiq
Support Available:
- Video tutorials and help center (comprehensive coverage for common tasks)
- Email support on all plans (Pro tier gets faster response)
- Active user community and Chrome extension reviews with helpful tips
Quick Win: Your First 15 Minutes
Want to see immediate value? Try this experiment today:
- 1.Install Tactiq extension (2 minutes): Visit Chrome Web Store, search "Tactiq," click "Add to Chrome"
- 2.Join your next Google Meet/Zoom/Teams meeting (any meeting—doesn't have to be important)
- 3.After the meeting, click the Tactiq icon and hit "Generate Summary"
- 4.Compare the AI summary to your manual notes (if you took any)
What you'll discover: Tactiq caught details you missed, identified speakers you forgot, and created a shareable summary in seconds. That's the value—multiplied across every meeting your team has.
Integration & Compatibility
Platform Support
- Meeting Platforms: Google Meet, Zoom, Microsoft Teams
- Browser: Chrome (desktop/laptop only—no mobile browser support)
- Operating Systems: Windows, macOS, Linux (anywhere Chrome runs)
- Limitation: No mobile app—must use desktop/laptop for transcription
Integrations
- Team Collaboration: Slack, Microsoft Teams, Discord
- Documentation: Google Docs, Notion, Obsidian, Confluence
- Task Management: Asana, Trello, ClickUp, Todoist
- CRM: Salesforce, HubSpot (via Zapier integration)
Data Portability
- Export Formats: Plain text, Markdown, PDF, Google Docs, Word (.docx)
- Bulk Export: Download all transcripts from dashboard for archiving
- No Vendor Lock-In: All data exportable—you're not trapped if you switch tools
- API Access: Available on Pro and Team plans for custom integrations
Implementation Reality Check
Implementation Complexity: Very Low
One of the easiest nonprofit tools you'll ever deploy
What's Easy:
- • Installation takes under 5 minutes
- • Zero configuration—works immediately after install
- • No training required—team members figure it out in one meeting
- • No data migration or cleanup needed to start
Potential Friction Points:
- • IT approval may be required for browser extension installation (check your org's policies)
- • Chrome-only limitation means Safari/Firefox users can't participate
- • Meeting participants may feel uncomfortable being transcribed—communicate beforehand
- • Free tier's 10-transcript limit requires choosing which meetings to capture
Typical Implementation Timeline:
- Day 1:Install extension, transcribe first meeting, share with team
- Week 1:Team adopts tool, tests integrations (Slack, Google Docs)
- Week 2-4:Establish workflows (who transcribes what, where summaries get shared)
- Month 2+:Full organizational adoption, searchable meeting archive growing
Hidden Costs & Gotchas
Beyond the Subscription:
- Staff time for setup: Minimal—1 hour total across entire organization (mostly testing and sharing best practices)
- Ongoing review time: 5-10 minutes per meeting to review summaries and extract action items (but this replaces 20-30 minutes of manual note-writing)
- Chrome requirement: If your org uses Safari/Firefox primarily, staff may need to switch browsers for meetings
Pricing Gotchas:
- Free tier limit: 10 transcripts resets monthly—use strategically for highest-value meetings
- Per-user vs. shared account: Pro plan is per-user, but many nonprofits share credentials—just know that's against ToS
- Team plan pricing: Custom pricing can vary widely—get quote before budgeting
What's NOT Included:
- Audio/video recording (Tactiq transcribes but doesn't record—use Zoom's native recording if you need audio files)
- Real-time translation (transcription is in spoken language only)
- Automated action item assignment (AI extracts them, but you still need to delegate manually)
Total Cost of Ownership (Example):
For a nonprofit with 20 staff, 15 meetings/week:
- Year 1: $96 (Pro plan) + 1 hour setup time ($50 value) = ~$150 total cost
- Year 2+: $96/year (subscription only)
- Value delivered: 5 hours saved weekly Ă— 50 weeks Ă— $40/hour = $10,000/year
- ROI: 65x in Year 1, 100x+ thereafter
Privacy & Security
Data Protection & Compliance
- Encryption: Data encrypted in transit (TLS/SSL) and at rest (AES-256)
- Compliance: GDPR compliant with data processing agreements available
- Data Ownership: You own your transcripts—full export available anytime, deletion upon account closure
- Storage Location: Cloud-based storage (check with Tactiq for specific server locations if data sovereignty is a concern)
Privacy Considerations for Nonprofits
- • Sensitive meetings: Board discussions about personnel, legal matters, or confidential donor information may warrant caution. Review Tactiq's privacy policy and consider whether cloud transcription aligns with your confidentiality requirements.
- • Participant consent: Inform meeting participants they're being transcribed. Some jurisdictions require consent for recording/transcription.
- • Data retention: Establish policies for how long transcripts are kept and who has access—especially for donor conversations.
- • Third-party access: Tactiq staff don't read your transcripts, but AI processing means data passes through their systems. For highly sensitive meetings, consider alternative solutions or skip transcription entirely.
Nonprofit Use Cases
Board Meetings
Automatically capture board discussions, decisions, and action items. Share transcripts with absent board members and maintain an accurate record of governance activities for compliance and transparency.
Donor & Stakeholder Calls
Record donor meetings to ensure you capture every commitment, concern, and opportunity. Review transcripts when writing follow-up emails or planning next steps to maintain strong relationships.
Staff & Team Meetings
Free up your team from note-taking during meetings. Let everyone focus on participation while Tactiq captures everything. Use AI summaries to quickly share key takeaways with the entire team.
Research & Beneficiary Interviews
Conduct beneficiary interviews or program research without worrying about missing important details. Transcripts make it easy to analyze themes, extract quotes, and identify insights for program improvement.
Getting Started: Your First 48 Hours with Tactiq
1Install the Extension (5 minutes)
Visit the Chrome Web Store, search for "Tactiq," and click "Add to Chrome." Sign up for a free account using your Google account or email.
Install Tactiq ExtensionPro tip: No configuration needed—it works immediately after installation.
2Transcribe Your First Meeting (Immediate)
Join any Google Meet, Zoom, or Microsoft Teams meeting. Tactiq automatically activates and begins transcribing—no buttons to click, no setup required.
Pro tip: Start with a low-stakes internal meeting to get comfortable with the interface before using it for board or donor calls.
3Generate and Share Your First Summary (2 minutes)
After your meeting ends, click the Tactiq icon in your browser. Hit "Generate Summary" to create an AI-powered overview. Share the summary with your team via Slack, email, or export to Google Docs.
Pro tip: Compare the AI summary with your manual notes (if you took any). You'll quickly see what Tactiq caught that you missed.
4Set Up Integrations and Custom Prompts (30 minutes)
Connect Tactiq to your existing workflow: add Slack integration to auto-post summaries to team channels, or set up custom AI prompts to extract donor commitments, program feedback, or specific action items automatically.
Pro tip: Create a custom prompt like "Extract all action items and assign them to speakers" or "Identify donor asks and concerns" to tailor Tactiq to your nonprofit's specific needs.
Need Help with Implementation?
While Tactiq is one of the easiest AI tools to implement, setting up the right workflows and integrations for your nonprofit's specific needs can feel overwhelming when you're already stretched thin.
One Hundred Nights offers implementation support—from quick setup assistance to custom workflow design and team training. We help nonprofits get the most value from AI tools without the trial-and-error.
Contact Us to Learn MorePros & Cons
Strengths
- Extremely easy to use—no learning curve
- Free tier is generous for small nonprofits
- Accurate transcription with speaker labels
- Excellent integration ecosystem
- AI summaries save significant review time
Limitations
- Chrome extension only—no mobile app
- Free tier limits may be restrictive for active users
- Accuracy can vary with heavy accents or poor audio
- Data privacy considerations for sensitive meetings
Alternatives to Consider
Otter.ai
Real-time transcription with collaborative features
Similar feature set with a focus on collaboration. Otter offers more free minutes (300/month) but fewer integrations. Good alternative if you primarily use Zoom.
View Otter.aiZoom AI Companion
Built into Zoom (no extra cost if you have Zoom)
If you already pay for Zoom, the AI Companion provides meeting summaries and transcripts at no additional cost. Limited to Zoom meetings only.
Fireflies.ai
Enterprise-focused with advanced search and analytics
More powerful features for large teams including conversation analytics and CRM integration. Higher price point than Tactiq but offers more advanced capabilities.
Frequently Asked Questions
Is Tactiq free for nonprofits?
Tactiq offers a generous free tier that includes 10 transcripts per month, which works well for small nonprofits with limited meeting schedules. For more active organizations, the Pro plan at $8/month provides unlimited transcripts. While there's no specific nonprofit discount program, the free tier and affordable pricing make it accessible for most nonprofit budgets.
How long does it take to set up Tactiq?
Setup takes less than 5 minutes. Simply install the Chrome extension from the Chrome Web Store, sign up for a free account, and you're ready to start transcribing meetings. The extension automatically activates when you join Google Meet, Zoom, or Teams meetings. No technical configuration required.
Does Tactiq work with Microsoft Teams?
Yes, Tactiq works seamlessly with Microsoft Teams, as well as Google Meet and Zoom. The Chrome extension automatically detects which platform you're using and begins transcribing once the meeting starts. All three platforms support the same features including speaker identification and AI summaries.
Can I share Tactiq transcripts with my team?
Yes, Tactiq makes it easy to share transcripts. You can export to Google Docs, send to Slack, save to Notion, or share via email. Transcripts can be exported in multiple formats including text, PDF, and structured documents. The Pro plan includes all integration options for seamless team collaboration.
Is Tactiq secure for confidential meetings?
Tactiq uses industry-standard encryption for data in transit and at rest. However, meeting transcripts are stored on Tactiq's servers, so organizations handling highly sensitive information should review Tactiq's privacy policy and consider whether cloud-based transcription aligns with their security requirements. For board meetings or donor discussions with confidential information, ensure your team understands where data is stored.
What's the difference between Tactiq and Otter.ai?
Tactiq works as a Chrome extension and offers stronger integration capabilities with tools like Slack and Notion, making it ideal for teams that want to push transcripts directly into their workflow. Otter.ai offers more free transcription minutes (300/month vs 10 transcripts) and has standalone mobile apps, making it better for users who need mobile access or higher free-tier usage. Choose Tactiq for workflow integration; choose Otter for higher free-tier volume or mobile access.
Related Resources
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Start using Tactiq today and never lose important meeting information again. Free to get started, no credit card required.