Reclaim.ai Nonprofit Discount & Pricing

Reclaim.ai is an intelligent calendar assistant that automatically schedules your tasks, habits, meetings, and breaks while defending time for deep work and personal priorities. Unlike traditional calendar apps that simply display events or basic scheduling assistants that book meetings, Reclaim uses AI to dynamically optimize your entire week—automatically finding ideal time slots for work tasks based on deadlines and priorities, rescheduling activities when conflicts arise, and protecting focus time from meeting creep. The platform integrates with Google Calendar and Microsoft Outlook, analyzing your schedule, work patterns, and preferences to create a balanced, productive week that adapts in real-time as priorities shift. Reclaim's standout feature is its "Smart 1:1s" and "Habits" functionality: it automatically schedules recurring one-on-ones with team members at mutually convenient times (no more endless email threads), reschedules them when conflicts pop up, and ensures regular habits like exercise, learning time, or administrative work actually happen by claiming calendar slots and defending them against low-priority meetings.

Reclaim's core capabilities transform calendar management from reactive scheduling to proactive time optimization. The Task Scheduling feature syncs with tools like Asana, Todoist, ClickUp, or Linear to automatically find time for your to-dos on your calendar based on due dates and estimated durations—tasks get scheduled, rescheduled, and prioritized without manual dragging, the Habits feature lets you define recurring personal or professional routines ("exercise 30 minutes 3x/week," "grant research 2 hours weekly") and Reclaim automatically books these slots at optimal times while allowing flexibility if you need to skip or move them, the Smart 1:1 Meetings tool schedules one-on-ones with direct reports, donors, or board members by syncing calendars and finding mutually available slots that recur and adapt to conflicts, the Buffer Time setting automatically adds prep and travel time before/after meetings to prevent back-to-back scheduling fatigue, the Focus Time Defender protects blocks of deep work time by marking them as busy and preventing meeting invites during critical focus periods, the Scheduling Links generate personalized booking pages (like Calendly) that respect your Reclaim priorities and only offer slots when you're truly available, the Calendar Sync feature integrates work and personal calendars (without exposing details) to prevent double-bookings, the Time Tracking capability logs how much time you actually spend on tasks, meetings, and habits for productivity insights, the Slack Integration notifies you of schedule changes and lets you adjust your calendar via Slack commands, and the Analytics Dashboard shows weekly breakdowns of meeting time, focus time, task completion, and work-life balance trends. Reclaim also supports team-wide scheduling policies, enabling nonprofits to set "no-meeting Fridays" or limit meeting hours for staff wellbeing.

For nonprofits, Reclaim addresses the chronic time management challenges faced by lean teams juggling competing priorities: executive directors can automatically schedule strategic planning time and ensure it doesn't get displaced by urgent meeting requests, development directors can set recurring habits for donor research and stewardship calls that actually get protected time on their calendar, program managers can integrate tasks from project management tools (Asana, ClickUp) and let Reclaim find optimal slots based on deadlines, grant writers can block focus time for writing and ensure it doesn't get overrun by last-minute meetings, volunteer coordinators can schedule 1:1s with volunteers at mutually convenient times that auto-reschedule when conflicts arise, small teams can use Buffer Time to avoid burnout from back-to-back video calls, and remote teams can use calendar sync to respect personal commitments without exposing private calendar details. Reclaim.ai offers a 20% nonprofit discount for 3 years to registered 501(c)(3) organizations, making its Starter and Business plans affordable for nonprofits seeking intelligent calendar management. The discount applies to both monthly and annual billing, and organizations can reapply after the 3-year period. For nonprofits drowning in meetings, losing focus time to scheduling chaos, or struggling to make time for strategic work, Reclaim offers an AI-powered solution that automatically optimizes your team's time without constant manual intervention.